Accounts Receivables Specialist

Responsibilities :

• The Administrative Specialist performs multiple tasks and supports many accounting, human resources, and general office operations to help ensure that all areas are working efficiently.
• Primary responsibility is to support the efficient operation of the regional office site by supporting the coordination of administrative and office functions.
• Enter Purchase Orders for job related materials and services and miscellaneous purchase items.
• Support credit card receipt gathering and verification.
• Scan and review job packets for accuracy and completion.
• Bill and reconcile all storage for month end billings.
• Provide backup support for customer invoicing.
• Assist with and / or facilitate the off-boarding process of separating employees with Regional Office management including collecting company property i.

e., cell phones, company credit cards, and equipment.

• Primary point person for information systems such as Employee Self Service and Time and Attendance tracking system and operation.
• Perform various receiving and shipping functions, both as a part of the receiving entry into the accounting system, and a shipping and receiving physical, hands-on basis.
• Provide primary front office reception including receiving and transferring incoming calls and greeting and directing visitors.
• Assist Regional Office management with other administrative tasks as needed, such as ordering and maintaining office, janitorial, and kitchen supplies utilizing company purchasing processes.
• Handling and processing of incoming mail.
• General clerical duties including copying, scanning, and filing of vendor and customer records.
• Other tasks as assigned.

Minimum Qualifications (Experience, Skills, and Education) :

• High school diploma (or G.E.D), college coursework in business, accounting, or mathematics or combination of experience and education preferred.
• Minimum of 1 year of recent office and administrative experience with experience using Microsoft Office Suite working in Word, Excel and Outlook.

Professional Skills :

• Excellent communication skills with experience having business and customer interactions preferred.
• Ability to maintain a high level of accuracy in preparing and entering information.
• Effectively able to maintain discretion and confidentiality of employee and customer information.
• Proven experience with quickly learning and utilizing various computer systems.
• Strong organizational, detail-oriented, and multi-tasking skills.
• Demonstrated ability to work under deadlines and timeframes effectively with positive and professional attitude.

Physical Requirements & Working Conditions :

Standard office environment including work at a computer terminal. Work involves extended periods of sitting, occasional walking and lifting up to 10 pounds.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other Requirements :

Must be able to work in a highly functioning team environment. Display the highest levels of honesty, integrity, and professionalism.

Take pride in your work and in the company. Communicate openly and strive for peak performance in daily tasks. Know and deliver the quality service MEI’s customers have come to expect.

This job description is intended to summarize the type and level of work performed by the incumbent and is not an exhaustive list of duties, responsibilities, and requirements.

Company Benefits : MEI Rigging & Crating provides a dynamic and friendly work environment, challenging and rewarding career opportunities, a highly competitive salary and an extensive benefits package that includes Medical / Dental / Vision Coverage, Life & Disability Insurance, Retirement Benefits, Paid Time Off, Holidays, Employee Assistance Program, Referral Program.

MEI is an Equal Opportunity Employer.

NO AGENCY SOLICITATIONS

Full-time, Non-Exempt / Hourly position.

About MEI Rigging & Crating :

Nationwide rigging, machinery moving, millwrighting, mechanical installation, commercial storage, crating and export packing services for when the stakes are high.