Executive Assistant

The Gathering Spot is looking for an Executive Assistant to join our company in our Atlanta office. This vital role provides administrative support, meeting coordination, event planning, travel coordination, expense reporting and many other administrative tasks for our leadership.

The ideal candidate will be organized, a specialist at administrative support and a team player who can efficiently work with all levels of employees.

Responsibilities : Provides high-level administrative support and assistance to the CEO & Co-founder and CFO & Co-founder.

Performs clerical and administrative tasks including drafting letters, memos, reports, and active calendar management for senior staff.

Schedules and attends meetings on behalf of executives, taking notes and recording minutes. Receives incoming communication or memos on behalf of senior staff, reviews content, determines importance, and summarizes and / or distributes content to appropriate staff.

Spearheads special projects under the direction of senior leadership. Procure travel arrangements and create travel itineraries with expense management focus.

Performs office tasks including maintaining records, ordering supplies, and performing basic office tasks. Performs additional duties as assigned by executives.

Performs other related duties as assigned. Required Skills & Abilities : Bachelor's degree in Business or related field is required.

Minimum of three years of experience supporting an executive or senior leadership strongly preferred. Excellent communication / organizational skills with the keen attention to detail & ability to multi-task.

Creative problem solving and practical time management skills. Excellent time management skills with a proven ability to meet deadlines.

Ability to function well in a high-paced and a times stressful environment. Ability to work nights & weekends. Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software.

Ability to maintain highest level of confidentiality & professionalism. Physical Requirements : Prolonged periods sitting at a desk and working on a computer.

Occasional prolonged period of standing in excess of 2 hours + during internal & external events. Must be able to lift up to 15 pounds at times.

The Gathering Spot is an Equal Opportunity Employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs.

We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. Powered by JazzHR