Grants Operations Coordinator - 100% Remote

Every great life-changing discovery begins the same way with new knowledge. It can change everything, from a single life to the future of entire communities.

That’s why academic medicine, and the continuous pursuit of knowledge, is at the center of everything we do at the Medical College of Wisconsin (MCW).

In the role ofa Grants Operations Coordinator you will beworking in the Cancer Center.

Purpose

Coordinates the pre-award planning, organization, and preparation of clinical trial contracts and protocol amendments. Interacts with CTO managers, investigators, pharmaceutical representatives, MCW grant office analysts, third party vendor and other institutional partners to ensure that clinical protocols are processed within service standard timelines and in compliance with regulatory, funding agency, and policy requirements.

All remote work must be performed within one of the MCW registered payroll states, which currently includes : WI, AZ, FL, IL, IN, MD, MI, MN, MO, NC, TN,TX, and UT.

Primary Functions

• Serve as the CTO budget / contract point of contact for a specified clinical trial portolio within the Cancer Center CTO with the GCO
• Interpret and articulate both institutional and sponsor policies and relevant procedures to ensure compliance. Proactively apprise stakeholders of changes in clinical trial policies and regulations of relevant trial sponsors.

Work with departments and central administrative offices to achieve compliance and timely execution of study agreements.

Review clinical trial protocols and clinical trial agreements (CTAs) for redline changes, and prepare a detailed study budget for new studies, and / or study amendments.

Prepare same for submission to sponsor, for budget and contract negotiation, route through MCW Office of Grants & Contracts for activation.

• Assist in the preparation of final Clinical Trial agreements, and sponsor negotiated budget, for final submission in eBridge.
• Negotiate terms and conditions of any externally funded clinical trials, and escalate any budget or contract concerns to CC leadership or the PI for resolution.
• Development and finalization of OnCore Finanicals Billing Grids ( billing designations and CPT codes) and Finncial builds to faciliatate tracking and billing of study sponsors.
• Partner with other MCW Cancer Center finance / CTO team participate in team-based projects, as assigned.
• Ensures compliance with sponsor terms, MCW policies / procedures, and federal regulations.

Knowledge Skills Abilities

Knowledge of biology, chemistry, mathematics, documentation, and records management.

Data utilization, complex problem solving, critical thinking, resource management, and writing skills.

LI-AV1

Preferred Schedule :

08 : 00-04 : 30 Monday - Friday

Position Requirements :

Specifications

Appropriate experience may be substituted for education on an equivalent basis

Minimum Required Education : Bachelor’s degree

Minimum Required Experience : 4 years

Preferred Experience : Clinical trial budget and contract development

Why MCW?

• Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
• 403B Retirement Package
• Competitive Vacation and Paid Holidays offered
• Tuition Reimbursement
• Paid Parental Leave
• Pet Insurance
• On campus Fitness Facility, offering onsite classes.
• Additional discounted rates on items such as : Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.
30+ days ago