Executive Assistant

COMPANY OVERVIEW :

Ola Properties is a premier vacation rental and real estate management company located in Oahu, Hawaii. Specializing in luxury vacation rentals, long-term rental management, and real estate services, the company offers a wide range of high-end properties, including oceanfront villas, condos, and homes.

Ola Properties is dedicated to providing exceptional service, ensuring guests and property owners have a seamless and enjoyable experience.

With a deep connection to Hawaiian culture and the island lifestyle, they strive to create memorable stays and successful property management experiences, all while upholding the spirit of aloha.

Ready to make your application Please do read through the description at least once before clicking on Apply.

POSITION SUMMARY :

We seek a highly organized and proactive Executive Assistant to provide comprehensive support to our President. In this pivotal role, you will be responsible for managing tasks, to-do lists, and follow-ups to ensure our President’s day-to-day operations run smoothly.

If you thrive in a fast-paced environment and enjoy keeping everything on track, we’d love to hear from you!

RESPONSIBILITIES :

• Serve as our President's primary point of contact, managing calendars, appointments, and travel arrangements.
• Organize and prioritize daily tasks, ensuring our President stays on top of critical responsibilities.
• Manage to-do lists, follow up on action items, and help the President stay focused on high-priority tasks.
• Assist with coordinating meetings, preparing agendas, and taking minutes as needed.
• Maintain effective communication and liaison with our President, team members, clients, and external partners.
• Support special projects and ensure timely execution of initiatives.
• Handle confidential information with a high level of discretion and professionalism.

QUALIFICATIONS :

• 2+ years of experience as an Executive Assistant or in a similar role supporting senior leadership.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills.
• Tech-savvy with proficiency in Microsoft Office, Google Workspace, and project management tools.
• A self-starter with a proactive mindset and the ability to anticipate the President’s needs.
• Strong attention to detail and the ability to handle sensitive information with confidentiality.

COMPENSATION & BENEFITS :

Annual Salary : $30,000 - $40,000

Benefits & Perks :

• Paid time off, such as PTO, sick days, and vacation days
• Health insurance
• Life insurance
• Dental insurance
• Vision insurance
• Retirement benefits or accounts
• Healthcare spending or reimbursement accounts, such as HSAs, FSAs, and HRAs
• Telecommuting options

Schedule :

Monday - Friday (8 am - 4 pm)

J-18808-Ljbffr