HR Manager

Job Description

Job Description

Duties and Responsibilities :

Maintain compliance with federal, state, and local employments laws and

regulations, and recommended best practices; review policies and procedures to

maintain compliance.

Maintain comprehensive understanding of current local, state and federal

regulations.

Ensure employees follow all company policies and procedures.

Ensure concerns are handled fairly, legally, and in accordance with company

policies and procedures.

Provide support and guidance to HR generalists, management, and other staff when

complex, specialized and sensitive questions and issues arise.

Provide support and guidance to administer and execute routine task in delicate

circumstances such as providing reasonable accommodations, investigating

allegations of wrong doing and separations.

Participate in creating learning and development programs and initiatives that

provide internal development opportunities for employees.

Oversee coordinating and assisting managers with employee reviews and

performance appraisals.

Assist with aligning the department with current and projected company needs.

Train employees to equip them with the necessary skills and knowledge to perform

their roles efficiently.

Oversee updating and creating of internal forms.

Manage the maintenance, integrity and confidentiality of human resources files and

records.

Participate in professional development opportunities implementing new skills,

knowledge and procedures.

Participate in and / or facilitate meetings, trainings, and workshops.

Maintain and encourage professional, open and ongoing communication with staff

and vendors.

Travel when necessary to conduct SJB business.

Work as a member of the SJB team by promoting the mission, values, philosophy of

the Agency.

Other duties as assigned by the Human Resources Director, Chief Executive Officer

or Chief Financial Officer.

Supervision / Administration :

Oversees the daily workflow of the department.

Work in conjunction with supervisor to adjust, develop and implement policies and

procedures.

Work in conjunction with supervisor to develop, support, and maintain company

efficiency.

Work in conjunction with supervisor in formulating goals and objectives for the

department.

Coordinate activities to ensure timely completion of tasks and projects.

Ensure necessary reports and paperwork are completed accurately and submitted

within the given time frame.

Participate in conducting departments Self Reviews.

Recruit and interview staff as necessary.

Coach and discipline staff as needed.

Complete performance appraisals for staff at 90 days and annually.

Work closely with other departments to ensure compliance.

Health and Safety :

Ensure health and welfare of staff is maintained at all times.

Mandated abuse reporter.

Ensure staff understand and follow agency procedures and reporting requirements

related to health and safety standards.

Report safety hazards and injuries immediately and ensure proper paperwork is

competed in a timely manner.

Skills and Abilities :

Comprehensive understanding of current local, state and federal regulations.

Comprehensive knowledge of payroll and payroll systems.

Comprehensive knowledge of Human Resource Information Systems (HRIS).

General knowledge of Title XXII and Title V.

Organized, creative, independent, self-motivated, enthusiastic, dependable, detail oriented,

flexible in scheduling based and prioritization, and driven by excellence.

Must possess exceptional communication skills to present facts and

recommendations effectively in oral and written form, including accurate grammar

and business correspondence knowledge.

Strong interpersonal skills to establish and maintain effective business

relationships; demonstrated ability to communicate in situations requiring tact and

poise; skilled in confidentiality and discretion.

Thorough knowledge of office administration including efficient filing systems,

office machines and equipment, and computer software such as Word, Excel,

Publisher, Outlook (email & calendar).

Skilled in customer service and employee relations.

Must present a neat, professional appearance.

Ability to adjust tasks and focus with composure, and in accordance with changing

deadlines and priorities.

Belief in working as a professional, cohesive team member.

Ability to define and solve practical problems and deal with a variety of concrete

variables.

Ability to interpret a variety of instructions furnished in written, oral, diagram, or

schedule form.

Awareness and respect for cultural differences.

Education and Experience :

Must be at least 18 years of age.

Must have 5 years of Human Resources experience.

Must have 3 years of management experience.

Must be in good health as verified by a current health screening, including a test for

tuberculosis performed under the supervision of a physician not more than one year

prior to employment.

Proof of up to date immunization records to include but not limited to measles,

pertussis, tuberculosis and influenza (annual).

Must be able to pass a fingerprint clearance, criminal record, FBI and DOJ clearance

and Child Abuse Central Index Check prior to employment.

Must possess California Driver’s License and meet minimum insurance requirements

for personal vehicle and have a driving record which meets the standards set forth in

Administrative Regulation 4532 and 4533. If current auto insurance has a Business

Use Exclusion it will need to be removed from your policy.

Current pediatric CPR and First Aid certificate from an approved vendor required.

Completion of Mandated Reporter Training as per Assembly Bill 1207. Must be

completed every 2 years.

Knowledge of regulations for Title XXII, Title V, Head Start, California Department of

Education (CDE), Child Development Division Funding terms and conditions,

Community Care Licensing.

Bilingual / Biliterate a plus.