Office Administrator

Axios Professional Recruitment is partnered with a premier industrial contracting firm located in Walker to find an Office Administrator .

The ideal candidate will be proactive, detail-oriented, and possess strong communication skills.

Our client specializes in a wide range of equipment installation, construction, and service projects. As an employee-owned organization, they are committed to embodying the core values of Safety, Teamwork, Integrity, and Dedication.

Their mission is to provide customers with the highest quality personnel, materials, and equipment available.

Responsibilities

• Assist in the development of documentation regarding industrial contract projects
• Handle all aspects of project stages, from RFQ stage through final invoicing
• Responsible for compiling written quotes
• Record all sales transactions in accounting system, including quotes, sales orders and sales invoices
• Research and resolve customer invoice payment discrepancies
• Assess and prioritize multiple tasks using analytical skills to define and solve problems with a sense of urgency to delineate priorities
• Responsible for meeting deadlines and multi-tasking while maintaining a high level of accuracy
• Establish and maintain positive and cooperative working relations with those contacted in the course of work at all levels, including company personnel, subcontractors, suppliers, clients, and the general public.
• Create and maintain spreadsheets in Microsoft Excel
• Responsible for completing other duties and tasks as assigned

Qualifications

• Minimum of 3 years’ experience in office management, administrative assistance, or related field
• Proficient in MS-Word, Excel, and Outlook
• Possess mathematical skills to work through pricing, quotes, and invoicing
• Ability to multi-task in a fast-paced environment
• Ability to learn internal software systems (i.e. NetSuite)
• Capable of analyzing information and communicating information to all levels of an organization
• Excellent communication both written and verbal
• Excellent interpersonal skills
• Work well within a team environment

Axios Professional Recruitment - an entirely employee-owned company - is the largest independent employer in West Michigan.

Our mission is to match people with meaningful, long-lasting, and enjoyable careers, not just a job. Since 1988, we've helped match over 300,000 people just like you with top employers across West Michigan.

Good luck, we look forward to reviewing your application!

Your friends at Axios Professional Recruitment