Remote - Executive Assistant - Based in Nashville

About the Company :

A boutique consulting firm with a reputation for excellence, offering specialized services to clients across the country.

With nearly two decades of success, we are looking to expand and need a dedicated Administrative Assistant to support our CEO.

Our firm is known for delivering exceptional results with a focus on client satisfaction, meticulous methodology, and a collaborative, growth-oriented work environment.

Location : Remote, but you must reside in the Greater Nashville Area

Why Join Us?

• Be part of a reputable firm known for its integrity and exceptional client service.
• Work from home while enjoying the structure of a full-time role.
• We cover 100% of employee health premiums through Blue Cross.
• The company provides all necessary computer equipment.
• Directly support the founder and CEO in a role with significant responsibility.
• Opportunities to attend local networking events and grow within the industry.
• Paid time off plus at least 11 paid holidays.
• Our core values are centered around continuous improvement, teamwork, integrity, and a commitment to excellence.

Your Responsibilities :

We are seeking a highly organized, proactive professional who excels at problem solving, managing day-to-day administrative tasks, including calendar management, email coordination, and document preparation.

If you are trustworthy, detail-oriented, and take pride in your work, this could be the perfect role for you!

• Meeting Coordination : Manage and send Zoom / Teams invitations, as well as follow-up reminders.
• Document Management : Draft, edit, and format professional documents, including emails, presentations, marketing materials, and internal memos.
• Task Management : Balance multiple priorities while ensuring all administrative duties are handled efficiently.
• Client Communication : Act as a liaison for the CEO, handling routine client communications and managing correspondence.
• Meeting Support : Prepare agendas, gather documents, and ensure meetings run smoothly by providing all necessary materials in advance.

Your Background

• At least 3 years of experience in an administrative or assistant role, preferably supporting senior leadership.
• Strong sense of ethics and the ability to manage your time effectively in a remote setting.
• Outstanding written and verbal communication skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint); experience with SharePoint and MS365 is a plus.
• Excellent attention to detail, ensuring accuracy in all tasks from scheduling to document preparation.

Benefits :

• Comprehensive health, dental, and vision insurance.
• PTO and 11 paid holidays.
• Flexibility and support to maintain a healthy work-life balance.
• If you thrive in a dynamic, fast-paced environment and enjoy working directly with leadership in a remote capacity, we’d love to hear from you!
2 days ago