HYBRID - FINANCIAL PROGRAM MANAGER (PN 20035392)

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Accepting applications for Financial Program Manager

What will you do?

Under direction of the Agency Chief Procurement Officer (APO), acts as the Agency Payment Card Administrator for the Department of Developmental Disabilities (DODD).

Follows, and independently stays current on, state laws, rules, procedures & standards governing fiscal, procurement, and budgetary operations from the Department of Administrative Services (DAS) and the Office of Budget and Management (OBM), as well as federal regulations when applicable.

Performs analysis. Develops, maintains and implements monitoring protocols in accordance DODD & statewide payment card policies and as well as any supplementary monitoring deemed necessary to comply with threshold requirements.

Ensures monitoring is performed, tracked, and results are communicated to applicable agency staff and management. Participates in statewide procurement & payment card specific meetings hosted by OBM and DAS.

Stays informed on changes to PREP, payment card reporting, payment card policies, and trainings. Communicates information and guidance to PREP users as needed.

Recommends and assists in the development / editing of PREP related desk manuals, templates, tools, etc. Provides technical assistance to agency users.

Acts as a primary owner of the DODD Payment Card mailbox. Develops procedures & workflows in collaboration with agency staff (e.

g. human resources, developmental center business offices) to ensure PREP user roles are current, emergency purchasing requirements are met, etc.

Acts as an agency fiscal approver in PREP.

Assists the APO in maintaining Procurement related policies, procedures, desk manuals, & templates used for Central Office and the Developmental Centers.

Provides training and guidance to DODD central office and the developmental centers on procurement related topics (e.g. payment cards, PREP, Controlling Board threshold, MBE / EDGE).

Recommends and implements process improvements & methods for risk mitigation.

Supervises staff (e.g., provides work direction & training, completes performance evaluations, sets goals and metrics, approves leave requests, recommends commendation & discipline, delegates as appropriate, meets regularly with staff individually & as a team, etc.

Participates in interviews and candidate selection.

Acts as the agency MBE / EDGE Coordinator. Develops the agency's annual MBE / EDGE plan. Monitors the progress in meeting MBE / EDGE goals by reviewing reports in OAKS BI, OAKS CI, and from staff augmentation contracts.

Submits quarterly MBE / EDGE expenditure reports to Department of Development Minority Business Division. Submits requests for exceptions and oversees transaction adjustments.

Provides regular updates to the APO. Attends MBE / EDGE meetings. Makes recommendations and facilitates policy and procedure changes for the equal opportunity procurement programs (e.

g. MBE, EDGE, VBE, WBE) and any other preference programs.

Acts as a liaison to IT purchasing administrator. Reviews and provides procurement approval for IT purchases & solicitations.

Drafts Controlling Board narratives for IT requests as needed. Represents Procurement in meetings with IT staff. Acts as the Procurement primary point of contact with DAS regarding state contracts providing independent contractors.

Oversees procurement process for obtaining these services (e.g. forms are completed, requisitions entered, etc.). Takes actions necessary to comply with DAS HR-50 policies & procedures.

• Researches & responds to general inquiries, audits, and public records requests.
• Completes special assignments, projects, & reports as directed.
• Performs other duties within range & scope of position.

This position is hybrid under the agency's current telework agreement.

54 mos. exp. or 54 mos. trg. financial administration.

Or completion of undergraduate core program in public or business administration, accounting, finance or related field;

30 mos. exp. or 30 mos. trg. in financial administration.

Or completion of graduate core program in public or business administration, accounting, finance or related field; 18 mos.

exp. or 18 mos. trg. in financial administration.

Or equivalent of Minimum Class Qualifications for Employment noted above. NOTE : Successful completion of the Fiscal Academy may be substituted for 4 mos.

of required accounting / fiscal experience referenced in this portion of the minimum qualifications.

Job Skills : Accounting and Finance