Event Manager

ACI is hiring an energetic, experienced events professional. The primary role and responsibility of the Event Manager is to source, contract venues to implement and execute the meeting logistics for the 140+ conferences held domestically and internationally by the C5 Group Inc.

The position will report to the Director of Global Events. This role will touch a total of 25 live and virtual events a year.

The role will be a critical, contributing team member and will work with the cross-functional teams, consultants and vendors to ensure smooth and engaging event for our partners.

About ACI :

American Conference Institute (ACI) is devoted to providing the business intelligence that decision makers need to respond to challenges both here in the US, and around the world.

American Conference Institute operates as a think tank, monitoring trends and developments in all major industry sectors, the law, and public policy, with a view to providing information on the leading edge.

Headquartered in New York City, ACI has grown to produce more than 140 events each year, attended by thousands of senior delegates from across the country.

Core Responsibilities

• Research suppliers, event concepts and cost proposals and execute events upon approval;
• Develop partnerships with internal departments, understanding their needs to provide a program suitable to ACI's attendees and sponsors;
• Manage all projects to assigned budgets by optimizing expenses, negotiating multiple supplier contracts with the assistance of the leadership.
• Submit invoices, expenses and visa bills for payment in a timely fashion;
• Contribute to ACI's revenue by effectively servicing marketing strategic efforts;
• Appropriately manage suppliers, looking for cost savings onsite;
• Develop gift / giveaway ideas for events, and co-ordinate ordering, imprinting and shipping arrangements with Coordinator;
• Provides input and creative ideas on aligning events / conferences with marketing plans;
• Assists the Production Team in marketing the event / conference to top potential and existing clients during the event.

Core Competencies

• Ability to manage changing priorities in a high-pressure environment;
• Well-honed time management skills and the ability to remain calm under pressure;
• Strong attention to detail;
• Highly-developed interpersonal skills;
• Strong negotiating and contract management skills;
• Extensive and current knowledge of event venues, entertainment options and contacts in the GTA, North America and International.

Knowledge, Skills and Abilities Required

• Minimum of 3 to 5 years event planning experience preferably in a corporate office environment
• Minimum of 2 years experience in managing event logistics & troubleshooting on a Virtual Platform
• Previous experience with a conference management organization a plus;
• Specific industry designation e.g. CMP or CSEP is preferred;
• Familiarity with basic accounting principles;
• Ability to independently manage and execute assigned programs;
• Strong client service focus;
• Ability to problem solve under pressure (e.g. time constraints, demanding attendees and speakers, change in requirements);
• Flexibility to work outside of business hours including working evenings;
• Ability to travel to off-site venues for the duration of an event.

Equal Opportunities

American Conference Institute (ACI)values the diversity (all the ways in which we are different) of our colleagues. As an equal opportunity employer, we promote this diversity and ensure that persons are recruited, hired, assigned, and promoted without regard to race, religion, color, national origin, sexual orientation, sex, veteran's status, age, gender identity, disability, familial status, pregnancy, or any other trait protected by law.

All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sexual orientation, sex, veteran’s status, age, gender identity, disability, familial status, pregnancy, or any other trait protected by law.