Dredging Administrative Coordinator, Estimating

About Us :

Established in 1919, Weeks Marine, Inc. is one of the largest marine, dredging and tunneling contractors in North America and has successfully completed projects throughout North and South America, from inland waterways to offshore sites in the Pacific and the Atlantic.

Weeks Marine has three key divisions Construction, Dredging and Marine Services which are bolstered by three major subsidiaries, Healy Tibbitts Builders, Inc.

McNally International, Inc. and North American Aggregates .

Weeks Marine’s vast reach and deep expertise, combined with the sheer size and diversity of its equipment fleet, enables the company to serve as a one-stop shop for clients in both the private and governmental sectors, providing exceptional customer service, environmental sensitivity, operational efficiency, and a long-standing commitment to safety.

Weeks Marine is headquartered in Cranford, New Jersey, and manages a network of regional offices in Louisiana, Texas, Hawaii, Guam, Ontario, and Nova Scotia.

Job Description :

The Administrative Coordinator, Estimating provides support to the team and is responsible for recording project details, pre-bid meetings call logs, estimating agendas and organization.

Essential Job Functions :

Support Estimating, Business Development, and Proposal staff

Research and identify potential dredge project advertisements, updating current solicitations

Maintain estimate records, logs, and pre-construction meetings

Maintain weekly schedules and edit workload list

Maintain project tracking, monitoring client sites for updates

Acquire plans and specifications

Assist with writing & editing proposals

Maintain client registries and contracts

Monitor daily changes related to ongoing and upcoming pursuits

Print and copy plans, specifications and addenda

Small and disadvantages business solicitation and communication

Schedule, assist, and setup department meetings

Other duties & responsibilities as directed by the department manager

Supervisory Responsibilities : No

Qualifications :

1-3 years of experience with Marine or Heavy Construction experience preferred

Proficient skills in office suite (Word, Excel, PowerPoint, Outlook, Teams, SharePoint)

Complimentary skills SAP, Heavy Bid, CRM, InEight

Ability to read, analyze and interpret plan drawings, technical procedures, and project specifications.

Excellent written and verbal communication skills

Excellent organizational skills

Ability to work a 40-hour work week, M-F, 8 a.m. 5 p.m., additional hours as needed

Willingness and ability to travel infrequently 5-10%

This position requires fluent use of the verbal and written English language

Certifications / Licenses :

Valid Driver’s License with a clean driving record

Physical Requirements :

Ability to navigate project sites, which may include walking, climbing, and / or bending

Ability to remain stationary in seated position for long periods of time

Ability to navigate around office to use equipment as needed

Light lifting (up to 15 lbs.) as needed

Additional Duties :

This job description does not cover the full duties, activities, functions, and responsibilities of this position. Duties and responsibilities may change at any time according to the sole and absolute discretion of Weeks Marine, Inc.

with or without notice.

Equal Employment Opportunity :

Weeks Marine, Inc. and all its subsidiaries and affiliates are Equal Opportunity Employers and prohibit unlawful discrimination, hostility, harassment, and retaliation.

All qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, age, national origin or ancestry, disability, marital, civil union or domestic partnership status, sexual orientation, gender identity or expression, pregnancy, status as a protected veteran or any other characteristic protected by federal, state, or local law or ordinance or regulation.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Core Values :

At Weeks Marine we live and work by a set of Core Values that we all share that can be summed up by the word PACT :

Passionate : We are energetic and enthusiastic about our work. We strive to provide the best solutions to support our clients

Accountable : We own what we do. We hold ourselves to the highest standards

Collaborative : Teamwork is fundamental. Everyone in our organization contributes to our success

Thoughtful : We are attentive and respectful. We are considerate of our colleagues, partners, clients, and communities

Learn more at www.weeksmarine.com . Connect with Weeks Marine on Instagram , LinkedIn and Facebook .