Director of Finance and Operations

Job Description

Job Description

About WACBD : The Washington Center for Bleeding Disorders (WACBD) is a leading non-profit organization dedicated to improving the lives of individuals with bleeding disorders through comprehensive care, research, and education.

With an annual revenue of $100 million, WACBD is committed to excellence and innovation in the field.

Position Summary :

The Finance and Operations Director is a key member of the executive team, responsible for the financial health and operational efficiency of WACBD.

This role involves strategic planning, financial management, and operational oversight to ensure the organization’s sustainability and growth.

Key Responsibilities :

General

• Develop and execute the organization’s financial strategy in alignment with its mission and goals.
• Develop and implement efficient operational processes and policies that support the organization’s goals.
• Work as a strategic business partner and advisor to the Executive Director and other leaders of the organization.
• Lead, mentor, and develop a high-performing team of professionals.
• Ensure the organization complies with legal and regulatory requirements
• Foster a culture of continuous improvement and innovation within the organization.

Finance :

• Oversee all financial operations, including budgeting, forecasting, and financial reporting
• Interpret, analyze, and communicate financial data to the executive team and the Board of Directors.
• Ensure compliance with appropriate GAAP standards and regulatory requirements.
• Ensure accuracy and timeliness of monthly close process and financial reports in collaboration with the Controller.
• Monitor cash flow and perform cash management.
• Lead the annual budgeting process and provide strategic recommendations to the Executive Director and board members.
• Understand the implications of proposed changes in Financial Accounting Standards (FASB) regulations and communicate the impact to both senior management and operating personnel, as necessary.
• Ensure proper internal controls and good stewardship of the organization’s assets in collaboration with the Controller.
• Oversee preparation of annual financial statements and filings including the Mountain States Hemostasis Network annual financial report, external audit, IRS Form 990, and other required tax and regulatory filings.
• Manage the finance department, including accounting and payroll / Human Resources
• Collaborate closely with research administration to optimize clinical research and grant supported funding.
• Oversee / supervise billing and accounts receivable
• Maintain working knowledge of commercial medical benefits and insurance including Medicare and Medicaid.
• Work with contracts manager and billing and accountings teams to oversee timely collection of AR.
• In conjunction with the Board of Directors and leadership develop an investment policy and establish an investment portfolio to strengthen the organization’s sustainability.
• Establish and maintain strong relationships with financial institutions and stakeholders.
• Ensure that all financial practices reflect the values of transparency, integrity, and accountability.
• Work with Controller to maintain HRSA and CDC sub-awards.

Operations :

• Analyze data to inform operational decisions and report on performance metrics.
• Ensuring that the necessary resources, including personnel and finances, are available to meet the organization’s goals
• Oversee / supervise the Operations team to assure the day-to-day activities of the organization achieve their objectives
• Negotiate and analyze vendor contracts and service suppliers, and develops plans to increase efficiency and reduce costs
• Responsible for lease negotiations with landlord and maintenance of space and facilities management
• Communicate directly with legal counsel and other legal authorities and consultants for review of contracts and consult on legal concerns
• Perform annual review of all insurance policies including health, worker’s compensation and business insurance ensuring that policies meet the needs of WACBD and are cost appropriate and make recommendations for alternatives if necessary.
• Support the Compliance Manager in developing and implementing policies and procedures to maintain operational efficiency
• Negotiate, execute and maintain collaborative and service agreements with partnering healthcare institutions in collaboration with Executive Director.
• Oversee the day to day needs related to office / facility maintenance
• Work with ISO to ensure the IT needs of the organization are met.

Business Development

• Recognize challenges health systems face and creatively identify business opportunities to grow the organization and maximize revenue streams.
• Circumvent roadblocks and challenges using ingenuity, determination, and advocacy to achieve desired outcomes; refuse to accept the first no and independently devise and execute alternative approaches in support of the organization and the Executive Director.
• Drive creative technical solutions with internal resources to maximize efficiencies and ensure competitive business opportunities.
• Conduct market research of emerging market trends, technologies, and the future state of bleeding therapies.
• Develop and implement acquisitions and partnerships, including financial modeling and due diligence activities AH1 .
• Lead negotiations with external partners and bankers.
• Create compelling pitch decks to tell the story of the organization for potential future business development.
• Conduct pro-active outreach to prospective strategic partners and build relationships. Attend industry, partnering / banking and medical conferences as needed.

Team Leadership

• Leverage strengths of the current finance / accounting / billing and operational team members, help to clarify roles and responsibilities and develop and implement training programs to maximize and reach optimal individual and organizational goals.
• Provide leadership in strengthening internal communications with staff at all levels throughout the organization; create and promote a positive and supportive work environment.
• Lead team members by setting a good example. Actively mentor team members and share accumulated knowledge and know-how.

Exhibit a roll-up-the-sleeves mentality as an active, present supervisor and occasional participant in day-to-day department work activities.

Other duties as assigned.

Qualifications

• Bachelor’s degree in finance, accounting, business, or a related field; an MBA or CPA is preferred.
• A minimum of 10 years of experience in financial management, with at least 5 years in a leadership role.
• Strong knowledge of non-profit finance and accounting principles, laws, and best practices preferred
• Proficient in financial management software and advanced Excel skills.
• Exceptional leadership abilities with a track record of managing cross-functional teams.
• Excellent communication, negotiation, and presentation skills.
• Strategic thinker with strong analytical and problem-solving capabilities.

Desirable Qualifications :

• Personal qualities of integrity, credibility, and unwavering commitment to WACBD’s mission
• Ability to understand scientific concepts and to analyze unrelated and sometimes incomplete data to make significant judgements about external and internal business issues and concepts.
• Commitment to recruiting, mentoring, training, and retaining a diverse team; the foresight and ability to delegate accordingly.
• Ability to influence others in a tactful and well-thought-out manner with supporting information and logic.
• Ability and desire to translate complex financial concepts to individuals at all levels including finance and non-finance managers.
• Familiarity with 340B program is a plus.
• Ability to maintain confidentiality per HIPAA requirements.
• Healthcare experience preferred.

Professional Expectations :

• Conduct oneself in a professional manner, exhibiting the highest regard for patients and fellow employees.
• Understand role and responsibilities.
• Comply with all organization policies and procedures.
• Continuously seek professional development
• Cultivate diversity and respect
30+ days ago