STIPEND OPPORTUNITY: BPS Recruitment & Cultivation Fellow Coach

Context

The Recruitment Team of the Office of Human Capital within Boston Public Schools (BPS) is committed to recruiting, hiring, developing, and retaining a racially, ethnically, culturally, and linguistically diverse group of highly effective and culturally proficient teachers and staff members every year.

We continue to focus our efforts on three key levers for human capital reform : 1) Recruit & Cultivate, 2) Hire Early, and 3) Develop and Retain.

These levers remain at the center of our strategy for accelerating student learning.

Position Overview

The BPS Recruitment Team is seeking skilled and dedicated district educators to serve as ambassadors of BPS Recruitment, promoting the district in an inspiring and realistic way, and emphasizing the district's commitment to diversity.

With our city and schools growing more diverse and vibrant, it is our top priority to ensure that we have the best educators in every classroom for our students.

We are also committed to increasing the diversity among our educators, as research shows that a diverse workforce is linked directly to closing the achievement gap of students.

A crucial part of this work is identifying and cultivating potential diverse future educators earlier than ever.

BPS Recruitment & Cultivation Fellow Coaches will participate in district-wide recruitment and cultivation events such as Early Hiring Pool pre-screening for both Academic and Academic Support pools, teacher career fairs, interview / demo lesson workshops, networking and informational events, webinars, panels, one on one or small group workshops in order to build community and cultivate future educators for Boston Public Schools.

Responsibilities - RF Coaches

Obtain Training : October TBD 2024

• Learn the BPS pre-screening protocols for identifying priority candidates
• Learn the BPS Hiring Supports resume, cover letter, interview and demo lesson format in order to coach candidates
• Learn to use TalentEd (BPS’ talent management system) in order to document pre-screening and hiring supports
• Learn to serve as an Ambassador of BPS Recruitment, as a liaison between candidates and the district, and as a mentor to potential BPS educators;

become acquainted with RCD supports and resources to share with candidates

Build and maintain the Early Hiring Pool and Academic Support Pool (EHP) : October 2024 to February 2025

• Evaluate resumes and cover letters of Early Hiring Pool applicants
• Conduct pre-screening zoom interviews of potential candidates
• Input documentation into the TalentEd system and update RCD Google sheets trackers with timely and accurate data
• Ensure best efforts to schedule an opportunity for screening
• Provide 1 : 1 coaching on hiring supports to requesting applicants in the areas of resume, cover letter, interview and demo lesson preparation (pre and post EHP) : October 2024 to June 2025
• Identify high potential candidates, (focus on candidates that reflect the racial, cultural, linguistic diversity of the students we serve) and provide supplementary mentoring as needed
• Gather feedback on the hiring support services include : distribution, collection, of feedback from candidates and school leaders regarding recruitment processes and events (exit surveys)

Support implementation of recruitment and cultivation events : October 2024 to June 2025

• Required attendance at the following events - Demo Day (2), School Leader Panel, Diversity Fair 1 & 2, Black Diaspora Fair, AAPI Fair, Latinx Fair, Experience educator fairs, Office hours and Info-sessions.
• Host monthly informational sessions via Zoom about BPS for cultivated candidates, partners / schools, Historically Black Colleges and Universities (HBCUs) and Hispanic / Latinx serving institutions highlighting the many pathways to becoming a teacher in the district
• Serve as an Ambassador of BPS Recruitment, as a liaison between candidates and the district, and as a mentor to potential BPS educators;
• Speak to personal experiences teaching or working in BPS; share helpful resources with candidates

Networking / Cultivating : October 2024 to June 2025

Communications / Social media : post our videos, information about events and supports to provide consistent communication across all platforms : Twitter, Facebook, Workplace, LinkedIn;

articles pertinent to our work, highlight our work, events; Share information via personal and professional networks

• Support partnership development through community-based cultivation events across the greater Boston area to build a network of potential future educators for BPS
• Reach out to assigned candidates identified by the Recruitment Team via email, zoom and phone
• Optional : contribute to newsletter, quarterly; update Constant Contact per schedule we provide; Create flyers

Administration : October 2024 to June 2025

Track your time and activities - Document the status of all work and hours worked Respond to / follow up on inquiries through the Recruitment email as requested by Manager of Recruitment

In addition to the above responsibilities, RF Coaches will take on additional responsibilities as follows :

• Be the dedicated support person for one of our Ed prep partners (BTR, TNY, Donovan’s, RCD) providing support for all workshops (Info Session, Resume, Interviewing, Demo) and 1x1 coaching to all candidates Recommended for Cultivation from AS Pools and EH Pools in that program as needed;
• 1-2 fellows per program (each fellow will handle approximately 20-30 candidates);
• Assign early hiring pool candidates to fellows; Maintain and update accurate and timely data of early hiring pool tracker, follow up with fellows on missing information, re-assign candidates if needed, handle extra screenings if needed, support training if needed
• Assign 1 : 1 hiring supports coaching sessions to fellows and ensure exit surveys are completed by candidates (follow up);

reassign sessions if necessary; ensure tracking data is complete and accurate for year end reporting

Develop training on Talent Ed to present to fellows; lead 2 training sessions of ½ hr each on Sept 18 through Oct 16, 5 : 30-6 : 00pm;

provide ongoing training support to individual fellows as needed; Develop a 15 minute training on what candidates need to know about TalentEd on Google slides with explicit talking points and FAQ

Serve as our lead BPS representative at The Teachers’ Lounge; contribute to communication strategies and materials; collect candidate information at events;

actively promote the event as a way to connect with BPS

• Demo Day planning and managing logistics (both days)
• Support the district’s effort in a phone banking campaign to engage more potential Latinx candidates; outreach to share recruitment hiring supports, information about the EHP process

To be considered for this opportunity, you must be able to commit to attending the following Mandatory commitments :

• Attend Recruitment trainings on Sept TBD 5 : 30-7 : 00PM to Oct TBD 5 : 30-7 : 00PM
• Scheduled Fellows check in’s TBD 5 : 30-6 : 00pm
• Attend both Demo Lesson Days, TBD and 4 / 1, 8 : 00-12 : 30pm
• Attend the Annual Diversity Fair March TBD, 5 : 30-8 : 00pm
• Attend Mid year check in, Thursday TBD, 5 : 30-7 : 00pm
• Attend Latinx Educator Fair TBD 5 : 30-7 : 00pm
• Attend End of Year meeting / celebration TBD 5 : 30-8 : 30pm
• Attend Experienced Educator Fair TBD

Timeline

• Interviews via Zoom : TBD;
• Final decisions communicated : TBD ;

Mandatory orientation (virtual) : TBD, 5 : 30-7 : 00pm.

Hours / Compensation

• $6,000 flat stipend
• Payment schedule $3000 in February, $3000 in June
• Approximately 80 EHP screenings, lasting 45 minutes each, from October through March (pool will close late February)
• Monday Night Virtual Info Sessions 5 : 30PM - 7 : 00PM between Oct 2023 - Jan 2024
• Sharpen Your Skills workshop event (in person) : January date TBD, plus prep
• Supporting 2 Demo Days, Feb and Apr, 4.5 hours each
• Diversity Fairs, in-person and virtual plus prep
• Virtual Latinx Recruitment Fair, plus prep
• Virtual AAPI Recruitment Fair, plus prep
• Virtual Black Diaspora Fair, plus prep
• Virtual Multilingual Fair,
• Virtual Special Education Fair
• Attend RF Trainings and team meetings :
• 1.5 hour Initial Orientation, Sept TBD
• 1.5 hour TalentEd, resume / interviewing, October TBD
• 1 hour Demo Day Overview, January TBD
• ½ to 1 ½ hour monthly check-in’s : December 2024 to May 2025 (6.5 hours)
• December TBD (.5hr) check-in
• January TBD (Mid Year Check in) (1.5hr)
• ½ hr Check-in : EHP status, goals
• 1 hr Demo Day Overview
• Feb 2025 (.5)
• March 2025 (.5)
• April 2025 (.5)
• May 2025 (.5)
• June 2025 (End of the Year event) (2.5hr)
• June meeting (End of year impact)
• Average of 1-5 hours / week, divided between attending and planning trainings / meetings, workshops, info sessions, one on one hiring support, and recruitment & cultivation events or activities (approx. 60-90 hours total)
• Note : Typically recruitment events are held after school, evenings, and some weekend morning hours and 1-3 Recruitment & Cultivation Fellows typically attend each event (which last 1-4 hours each).

Due to the current circumstances, many of these events may instead be held virtually, at shorter intervals, and more frequently.

Also, the distribution or nature of work may fluctuate or change throughout the school year if unforeseen changes arise.

We ask Fellows and Leads to allow for some flexibility in light of these circumstances.

Required Qualifications

Currently active BPS Teacher, Social Worker, Guidance Counselor, School Based Managerial, etc.

Recommendation from current School Leader

Extremely strong organizational and time management skills

Strong commitment to a diverse educator workforce in BPS

Contact Information :

Director of Recruitment - Sonya Dhanpat - ()