EA/Office Admin

Location : San Carlos

Ideal Start Date : ASAP

Compensation : $75,000-$115,000

About the Role :

You will manage subcontractor insurance certificates, handle project setup and closeout tasks, and assist with safety administration on construction sites.

Your role involves multitasking across accounts payable, project management, and executive administration, ensuring seamless communication with various stakeholders.

You will support subcontractors with payment processes, help maintain compliance with OSHA regulations, and set up job sites for safety.

You will thrive in a low-volume, high-quality project environment that values meticulous attention to detail, adaptability, and clear communication.

A collaborative, familial atmosphere with opportunities for professional growth is offered.

Daily Life :

Manage subcontractor insurance certificates, handle project setup and closeout tasks, assist with safety administration on construction sites, and ensure seamless communication with stakeholders.

Multitask across accounts payable, project management, and executive administration, supporting subcontractors with payment processes and helping to maintain OSHA compliance.

Key Responsibilities :

• Timely execution of subcontract and PO requests for Project Managers.
• Effectively manage insurance certificates from subcontractors.
• Assist with job site setup by acquiring office supplies and materials.
• Support job site closure, including organizing closeout binders and obtaining final releases.
• Secure supplies for Project Managers' needs.
• Assist subcontractors with pre-lien requests.
• Regularly check the company voicemail and PO box.
• Craft and distribute weekly safety meeting agendas.
• Stay current on OSHA regulations and oversee AED inspections.
• Arrange safety equipment for new job sites.
• Coordinate safety / CPR / First Aid / AED training sessions every two years.

Ideal Candidate :

• Ability to manage subcontractor insurance certificates.
• Strong multitasking abilities in accounts payable, project management, and executive administration.
• Knowledge of OSHA rules and regulations.
• Effective time management and meeting deadlines.
• Strong organizational skills.
• Clear and effective communication with various stakeholders.
• Adaptability to handle changing project requirements.
• Meticulous attention to detail.
• Teamwork and collaboration skills.
• Proactive initiative and problem-solving abilities.

Benefits :

• Medical insurance, 401K plan, PTO.
• Hybrid work structure (1-3 days remote).
• Opportunities for skill enhancement and professional growth.
• Strong pay and excellent benefits.

About the Company :

A custom home builder focused on quality over quantity, maintaining a low project volume to ensure excellence. With a strong commitment to honesty, transparency, and exceptional client service, the company has garnered continued job referrals for over four decades.

Culture Insights :

The company emphasizes quality, craftsmanship, and client satisfaction. It has a familial atmosphere with around 40 employees and a highly collaborative team dynamic, with quarterly team-building events.

How This Benefits You :

Join a small, close-knit, and supportive team. Enjoy remote flexibility, strong compensation, and excellent benefits. Take on special projects and gain diverse experience in construction project management and administration, with opportunities for increased responsibilities and role growth.

Apply now to join a team that values meticulous attention to detail, adaptability, and professional growth.

For more details, contact :

Recruiter : Jake Bull

Phone : (415) 398-5253

Email : Jake@ambassadorgroup.com