Business Coordinator III

Job Title

Business Coordinator III

Agency

Texas A&M University Health Science Center

Department

SOM Finance Centralized

Proposed Minimum Salary

Commensurate

Job Location

Bryan, Texas

Job Type

Staff

Job Description

Are you a confident and strategic financial professional ready to make an impact?

Texas A&M University is looking for a Business Coordinator II to serve as a trusted financial expert across multiple departments, including the Dean's Office. You'll take the lead in managing budgets, developing financial plans, and advising staff on complex fiscal matters. Your analytical skills and resourcefulness will be key in interpreting financial data for high-level reporting and providing solutions to challenging financial inquiries.

In this dynamic role, you'll take charge of key financial operations—managing monthly reports, audits, purchasing, travel, and cash handling with precision. You'll ensure compliance with university and state guidelines, while partnering with staff through training and support. As a central liaison, you'll help connect departments and drive smooth, efficient processes across the board.

Success in this position requires confidence in decision-making and the ability to use financial expertise to guide others and promote operational excellence.

Why You'll Love It!

High Impact : From managing budgets to solving fiscal challenges, your work will have a visible, meaningful impact across the college

Centralized Department Support : You'll collaborate and be the expert who provide guidance to support strategic decisions

Manage a mix of tasks —no two days are the same

Qualifications : Bachelor's degree in relevant field or an equivalent combination of education and experience AND four years of related experience in general office, accounting, or personnel operations.

A well-qualified candidate will be detail-oriented with experience in university settings and strong proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, Outlook, and video conferencing tools. Skilled in multitasking, planning, and organization, with a collaborative mindset and excellent interpersonal communication. Adept at using data tools and spreadsheets to support efficient operations and team success.

Responsibilities :

Financial Oversight and Budget Management

Coordinates and reviews monthly and annual financial reports.

Informs supervisor when accounts are reaching low balances.

Prepares, reviews, and audits reconciliations of accounts.

Develops, monitors, and reports unit budget activity.

Conducts monthly account audits, within 30 days of monthly close, for all accounts within BCS Campus, Military Units, Rural Medicine, Administrative Departments, and the Dean's Office.

Assists with financial inquiries by gathering, analyzing, summarizing, and interpreting data for higher level reporting.

Assists in proposing solutions to complex financial problems

Assists in annual fiscal year closing activities and drafts new fiscal year plans.

Reviews billing accounts to ensure they are in good standing.

Emburse Travel and One Card Payment Process

Provides expertise and coordination on purchasing and travel activities for departments.

Oversees reconciliation of expense reports in Emburse for purchasing and travel.

Processes Emburse expense reports for personnel within the office of BCS Campus, Military Units, Rural Medicine, Administrative Departments, and the Dean's Office.

Monitors outstanding Concur report for Payment and travel cards. Responsible for monitoring card limits and increases balances upon request.

Acquires and uploads all necessary receipts, allocates expenses to appropriate accounts, submits expense report within 30 days of travel. When travel receipts are not received within 30 days of travel, contacts traveler to request the same and any other documentation. Consistently communicates with departments on these outstanding items.

Reviews, audits and reconciles all accounts used for expense reports.

Remains current on state and local FMO travel regulations and processes and updating COM procedure guidebook when necessary. Trains other staff appropriately.

Interprets and ensures compliance with TAMU purchasing and travel guidelines.

Purchasing and Financial Transaction Management

Serves as an approver and back up signer of vouchers and requisitions. Serves as liaison with financial, payroll, and human resources departments.

Oversees accounts payable and account maintenance duties such as auditing, reviewing, and receiving vouchers and requisitions in Aggie Buy.

Researches outstanding encumbrances and post status notes to monthly verification report. Review prior month notes on encumbrances and resolve any outstanding issues. Coordinates the processing of DBRs, PCTs, and budget transfers.

Coordinates individual reimbursements to faculty, staff, visitors, and students for out-of-pocket purchases.

Ensures all departmental transactions follow state purchasing guidelines.

Assists with the inventory process related to purchasing.

Creates and updates Marketplace products.

Cash Handling Activities

Creates deposits of checks and cash received according to the TAMU System cash handling policy in iPayments for COM for BCS Campus, Military Units, Rural Medicine, Administrative Departments, and the Dean's Office.

Reviews and audits cash handling activities to ensure compliance with university policies.

Communicates cash handling procedures to staff.

Compliance and Policy Oversight

Provides training and guidance to staff on new and current financial regulations and accepted practices for COM, TAMU and TAMUS.

Advises administrative staff in BCS Campus, Military Units, Rural Medicine, Administrative Departments, and the Dean's Office, regarding purchasing, travel and cash handling policy and procedures.

Verifies iPayment transactions post accurately to accounts.

Business and Practices and Career Enhancement

Composes standard business-related correspondence.

Maintains knowledge for using all finance and accounting software and business practices.

Coordinates business meetings for strategic planning when necessary.

Participates in educational opportunities; read professional publications; maintain personal networks; participate in professional organizations.

Attends finance related conferences and other finance related events on campus.

Positively interacts with students, faculty, and staff.

Why Texas A&M University?

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts , and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums

12-15 days of annual paid holidays

Up to eight hours of paid sick leave and at least eight hours of paid vacation each month

Automatic enrollment in the Teacher Retirement System of Texas

Health and Wellness : Free exercise programs and release time

Professional Development : All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more

Educational release time and tuition assistance for completing a degree while a Texas A&M employee

Living Well, a program at Texas A&M that has been built by employees, for employees

Instructions to Applicants : Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume' or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and / or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity / Veterans / Disability Employer.