Payroll Specialist

At HR Soul we serve clients in many different ways, from strategic planning with leadership teams, helping to build high performing teams to coaching and recruitment.

Our solutions amplify the performance of people and the soul of company culture.

The person hired will be working remotely but ideally in the Tampa Bay / Bradenton / Sarasota / Orlando area for the rare occasion to meet in person.

Overall Responsibility :

Under the supervision of the Director of Human Resources, the Payroll Specialist will be accountable for overseeing all aspects of the payroll process.

This includes ensuring the precise and punctual payment of team members while upholding compliance with applicable laws and regulations.

Furthermore, the Payroll Specialist will administer various other programs, including but not limited to HRIS software updates, team member expense management, workman’s compensation, and unemployment and verification of employment (VOE) processes.

Primary Functions Include :

• Manage the complete payroll cycle, including but not limited to payroll maintenance, updating pay records, processing supplemental payrolls, managing the Kronos system, payroll reports to accounting and other departments upon request, etc.
• Resolve issues and answer payroll-related questions
• Process all team member change of statuses, including termination documentation, and send all state-required separation notices
• Manage the company's Nexonia expense reimbursement program
• Support the performance review process
• Support the HR Generalist with the Workers' Compensation program, including but not limited to submitting claims and following up on team member return to work status.
• Support company's unemployment program by submitting all records as requested and monitoring the claims status
• Support the company’s benefits program by learning about the benefits offerings and assisting with team member questions
• Assist with operations budgets by supplying payroll data and reviewing for accuracy, as needed
• Assist with providing reports for compliance audits and reports needed for review
• Lead the company anniversary program
• Process verification of employment, as requested
• Assist with the management of company forms housed within SharePoint and the Resource Library
• Maintain team member records and files
• Manage all team member awards and gift programs by ordering and sending, as requested
• Lead the company's exit interview program and submit trends to HR Director
• Assist in coordinating company meetings and events such as operational team meetings, HR throughout the year and during budget season
• Ensure compliance with relevant laws and internal policies
• Assist with hiring, onboarding, and orientation, as needed
• Support the HR Generalist and HR Director, as needed

Required Skills / Abilities :

• Understanding of payroll-related deductions (benefits, 401k contributions, etc)
• Current knowledge of payroll procedures and related laws
• Familiarity with payroll software / HRIS (SAP, ADP, Kronos) and MS Office (Excel)
• Keen eye for detail; analytical mind and good math skills
• Excellent time management skills with a proven ability to meet deadlines
• Ability to prioritize tasks
• Ability to act with integrity, professionalism, and confidentiality

Education and Experience Requirements :

• High school diploma or GED required.
• HR Certification a plus (PHR, SHRM-CP, etc)
• Bachelors degree in Human Resources, Business Administration, Accounting a plus
• 2+ years full-cycle payroll experience, with strong experience using a payroll processing software
• Experience working with multi-state employers preferred
• Remote work experience required

At HR Soul we celebrate an inclusive environment and provide equal opportunity for development and advancement. As an equal opportunity employer, all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, status as a covered veteran or uniform service member, or any other protected characteristic under applicable federal, state and / or local law.