Graduate Program Coordinator II (Salary)

Job Posting Title :

Graduate Program Coordinator II (Salary)

Hiring Department :

Department of Germanic Studies

Position Open To : All Applicants

All Applicants

Weekly Scheduled Hours :

FLSA Status : Non-Exempt

Non-Exempt

Earliest Start Date :

Immediately

Position Duration : Expected to Continue

Expected to Continue

Location : UT MAIN CAMPUS

UT MAIN CAMPUS

Job Details : General Notes

General Notes

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https : / / wikis.utexas.edu / display / larc / Staff+Professional+Development+Fund

Purpose

This role will coordinate and administer graduate programs for the Department of Germanic Studies and for the Department of Slavic and Eurasian Studies while demonstrating the highest standards of excellence in the work that is performed.

This position is responsible for coordinating all phases of graduate programs and related administrative activities.

Responsibilities

Serve as a professional resource for the graduate programs, to answer questions and provide reliable information. Maintain database and graduate student files.

Assist with all graduate processes, including registration and bars, conference course scheduling, qualifying exams, graduate course descriptions and catalog information, GSC meetings, and other related processes.

Liaison to the Office of Graduate Education, Graduate School, Graduate Admissions, Texas Global, and Human Resources.

Coordinates graduate admissions with the faculty admissions committee. Coordinates AI and TA assignments and prepares appointments.

Arranges AI and TA room assignments.

• Tracks applications and posts admissions decisions. Coordinates and arranges campus visits and funding for incoming students.
• Processes graduate fellowships and student travel awards. Processes graduate student travel documents.
• Prepare all reports pertaining to the graduate programs. Maintain spreadsheets and databases of graduate students and program for use in production of ad hoc reports and university required reports.

Work on maintaining alumni information. Assists the GSC Chairs with TRAC-DAT reporting. Prepare survey reports for national professional organizations MLA, NRC, Monatshefte.

Meet all program, college, and university deadlines.

Assists Department Manager and other staff with website updates, outreach projects, events, Workday, and provides back-up for other administrative functions as needed.

Serve as Course Evaluation Liaison and back-up for grade reporting.

Other related functions as assigned.

Required Qualifications

Bachelor's degree and at least 5 years' experience working with college students in an administrative or advising capacity.

Experience as a GC at UT or elsewhere or working in a similar role at UT. Excellent written and verbal communication skills.

Professional demeanor, always exhibiting patience and collegiality. Ability to multi-task and prioritize assignments to meet deadlines.

Reliable and dependable attendance. Ability to work effectively in a team. Flexibility and a willingness to learn.

Relevant education and experience may be substituted as appropriate

Preferred Qualifications

Master's degree and more than 5 years of experience working with college students in an administrative or advising capacity.

Working knowledge of UT graduate student policies, procedures and administrative systems. Ability to successfully balance multiple projects and meet overlapping deadlines.

Experience with Workday and other UT systems such as DEFINE and FRMS. International experience (such as study of a foreign language, study abroad, international work experience, etc) preferred.

Salary Range

$55,191 + depending on qualifications

Working Conditions

Typical office environment

Required Materials

• Resume
• 3 professional references
• Letter of interest

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications.

Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section;

you will be able to multi-select additional files. Before submitting your online job application, ensure thatALLRequired Materials have been uploaded.

Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs.

If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply.

This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume.

In addition, you must respond to the application questionspresented to upload any additional Required Materials (letter of interest, references, etc.

that were noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers.

Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.

Equal Opportunity Employer :

The University of Texas at Austin, as an equal opportunity / affirmative action employer ,complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.

The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

Pay Transparency :

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.

Employment Eligibility Verification :

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form. You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.

Documents need to be presented no later than the third day of employment. Failure to do so will result in loss of employment at the university.

E-Verify :

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university's company ID number for purposes of E-Verify is 854197.

For more information about E-Verify, please see the following :

• E-Verify Poster (English) PDF
• E-Verify Poster (Spanish) PDF
• Right To Work Poster (English) PDF
• Right To Work Poster (Spanish) PDF

Compliance :

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act).

If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting.

Responsible employees under Title IX are defined and outlined in HOP-3031 .

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report.

You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.

206, Austin, Texas 78701.