Program Coordinator, Leadership Programs

Job Summary :

The Program Coordinator, Leadership Programs, is responsible for maintaining and analyzing GMF’s alumni database and supporting the alumni engagement strategy.

This includes routine contact research, data reporting, donor identification, targeted outreach, communications, and events support.

This position requires strong organizational skills and the ability to derive actionable insights from data analysis. It provides an opportunity for personal growth in the development of database, fundraising, and events management.

This position reports to the Sr. Program Coordinator of Leadership Programs.

Essential Duties / Responsibilities :

Manage the alumni database and maintain accurate alumni records

Ensure data integrity and accuracy through regular database audits

Work with Sr. Program Coordinator and web applications team to externalize alumni database for alumni audiences

Generate reports on alumni demographics

Analyze alumni data to identify key trends and opportunities for engagement

Work with Sr. Program Coordinator and development team to identify prospective donors within alumni network

Collaborate with development team to support targeted outreach campaigns and fundraising efforts

Identify and recommend alumni for event invitations and panels

Provide support across workstreams in all projects and communication designed to engage alumni audiences

Design and facilitate regular communication between alumni and GMF through newsletters, social media engagement, and other communications channels

Develop and produce content for alumni newsletters and social media

Manage alumni groups across various social media channels

Work with Sr. Program Coordinator to prepare and execute alumni events, projects, and initiatives

Provide quality customer service to both internal and external partners

Develop, design and arrange for publicity and promotional materials for alumni functions and / or services, in assigned area of responsibility

Plan, coordinate and schedule all logistical details and makes necessary arrangements for programs and / or services in assigned area of responsibility

Perform necessary administrative functions such as record keeping, reports, correspondence, program budget oversight and invoice payments

Evaluate and monitor effectiveness of programs / services and identifies problems, recommend improvements and implement changes

Programmatic support for other leadership programs initiatives and travel as needed

Knowledge and Skills Needed :

A minimum of 2 years’ experience working in a customer service office environment

Data entry experience

Intermediate to advanced skills in the database system or aptitude to learn database management, reporting, and tracking

Intermediate to advanced skills for Microsoft Office

Creative, self-directed, and comfortable proposing new ideas

Strong verbal and written communication skills

Ability to prioritize multiple demands in a fast-paced work environment

Intrinsically motivated and good at time management

Ability to work well with others and positive attitude

Exceptional organizational skills and attention to detail

Experience engaging in an alumni community considered a plus

Ability to analyze effectiveness of events and adjust when necessary, fine-tuning on a regular basis

Experience working with people from different cultural backgrounds

Comfortable interacting with individuals at all levels, from trainee to president

Experience with various computer software applications, including Canva, Adobe Indesign, Zoom, etc.

Experience in editing copy for marketing and communications publications considered a plus

Event logistics experience

An understanding of the importance of diversity, inclusion, and equity

An interest in transatlantic relations and leadership development programs

Education : Bachelor’s degree in international relations, political science, or a related field.

Salary : $43,240 - $54,050

We highly encourage individuals from underrepresented backgrounds to apply. Historically, underrepresented groups include (but are not limited to) Black, Latinx / o / a / e, Indigenous, Asian, Arab, Middle Eastern, Pacific Islander, biracial, multiracial, female-identifying, the disability community, LGBTQIA+, and other marginalized identities.

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification.

At GMF we are dedicated to building a diverse and authentic workplace, so if you are excited about this role, but your experience does not align perfectly, we encourage you to apply.

You may just be the right candidate for this or other roles at GMF.