Project Administrative Assistant
This position supports engineering and construction projects by assisting the project managers and project team in providing administrative project information as requested.
Qualifications :
- Bachelor’s degree, preferably in Business Administration.
- Minimum one-year applicable office / clerical experience preferred in the construction or engineering industry.
- Proficient in Microsoft Word, Excel, Access and PowerPoint required.
Responsibilities :
- General administrative support for company projects.
- Organize and maintain project files, filing system and project communications.
- Provide data entry for projects.
- Track status of projects and produce monthly progress reports. Maintain tracking system for projects.
- Update record copies, engineering project documentation and changes.
- Provide information to facilitate questions regarding projects and prepare research information.
- Record minutes from Project Manager / team meetings.
- Answer phones and direct calls.
- Sort incoming mail.
- Collect and distribute client bills and invoices.
- Type memos, correspondence, reports and other documents as requested.
- Coordinate travel arrangements and any other internal services for various project needs.
- Prepare outgoing mailings and labels, including e-mail and fax.
- Reserve conference rooms and coordinate client, vendor and / or supplier presentations, meetings and interviews, including set-up and cleanup.
- Schedule and set-up client interviews, presentations and other meetings as requested.
- Order and maintain supplies.
- Update the project calendar and roster.
- Assist in clericals needs on projects.
- Maintain data entry of project contact list and project execution plans.
- All other duties as assigned.
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