Billing Specialist

Job Description

Job Description

About Us :

Avidex is a leading player in the audiovisual and IT integration industry, delivering cutting-edge solutions to a diverse range of clients.

We pride ourselves on innovation, technical expertise, and a commitment to excellence. As we continue to expand, we are seeking a highly skilled and experienced Billing Specialist to join our dynamic team in the Cary, North Carolina or the Redmond, Washington area.

What We Offer :

• Competitive compensation plan.
• Health, dental, and vision benefits.
• 401(k) retirement plan with matching
• up to 3 weeks of vacation and 7 days of Sick time
• 9 Paid Holidays, and 1 Floating Holiday.
• 8 hours dedicated to volunteering for your favorite cause.
• Opportunities for professional growth and development.
• Collaborative and innovative work environment.

Position Overview :

The Billing Specialist to play a pivotal role in maintaining accurate and timely invoicing, directly impacting company cash flow.

This position involves managing service contract data entry and collaborating with teams to ensure seamless billing processes.

Strong attention to detail, effective communication, and excellent time-management skills are essential to meet deadlines and support smooth billing processes.

Qualifications :

• 5+ years of billing experience, ideally in construction or project billing.
• Proficiency with ERP systems and Microsoft Office.
• Ability to multitask, work independently, and manage deadlines in a fast-paced environment.
• High attention to detail and commitment to accuracy.
• Alignment with company core values and a proactive work style.

Responsibilities :

• Process and own monthly service T&M billings and equipment sale invoices.
• Enter service contract data into the accounting system with high accuracy.
• Manage dropship orders, ensuring correct pricing and internal costs.
• Collaborate with team members on contracts, sales orders, and quotes.
• Consolidate invoices as needed and promptly transmit service agreement and equipment sale billings.
• Navigate and enter invoices in customer portals and process credit memos and tax adjustments.
• Perform additional duties to support billing accuracy and efficiency.

Avidex is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

We are committed to providing a workplace that is free from discrimination, harassment, and where all employees are treated with respect and dignity.

We value diversity and believe it contributes to our success as an organization.