Supply Coordinator

Job Description :

Administrative Asst III

Under the supervision of the Regional Business Services Manager, the Regional Supply Coordinator oversees all regional supply orders which includes shipping and receiving functions, tracking, scheduling pick-up and delivery of supplies.

The coordinator maintains stock items and coordinates the distribution and tracking of all supplies to and from field offices.

The specialist may also assist with surplus property management / disposal. Works under limited supervision, with considerable latitude for use of initiative and independent judgment.

Able to work in various environments outside and inside. Essential Job Functions :

Attends work on a regular and predictable schedule in accordance with agency leave policy and performs other duties as assigned.

Orders supplies to ensure an adequate stock is available at the warehouse at all times. Reviews and monitors the supply stock to ensure that the area is maintained in a neat, secure, and well organized manner to prevent loss of supplies or damage to products. (25%)

Assists with the distribution and delivery of supplies to facilities by assigning tasks via CAFM and tracking delivery of all items.

15%)

Responds to inquiries regarding Regional supply requests, and conducts follow-up to gain status on requisitions for all Regional purchases. (15%)

Assists with receipt of deliveries to ensure completeness and that condition of goods is acceptable. Returns damaged goods and / or resolves discrepencies. (15%)

Provides administrative support to Business and Financial Managers and other RAS staff as needed or directed. (10%)

Ensures the accurate and timely preparation, processing, distribution and retention of all necessary reports and records regarding supples, inventory, and / or Regional RAS operations. (10%)

May assist with the annual physical inventory and ensures that discrepancies are appropriately resolved or handled. Processes appropriate inventory forms as needed for transfer of assets, lost or stolen assets, and surplus, obsolete or damaged property. (10%)

Knowledge Skills Abilities :

Knowledge of inventory and receiving procedures.

Knowledge of safety and security procedures.

Knowledge of standard supply stocking procedures.

Knowledge of agency policies and procedures and ability to interpret them.

Skill in the use of standard agency computer hardware and software such as Microsoft Office Suite.

Skill in organizing and prioritizing workload.

Skill in managing multiple priorities.

Skill in coordinating the work of others.

Ability to establish and maintain effective working relationships with customers, staff, peers, management and external contacts.

Ability to integrate rules, policies, and / or practices guiding the performance of an activity.

Ability to communicate effectively orally and in writing.

Ability to work irregular hours and overtime.

Ability to work independently.

Ability to prepare concise reports.

Ability to lift, pull, push and carry 25 lbs.

Ability to travel locally and across the state which may include overnight stays.