Senior Analyst, CHECW Payroll & Timekeeping

OPEN TO PERMANENT PRINCIPAL ADMINISTRATIVE ASSOCIATES AND THOSE WHO ARE REACHABLE ON THE CIVIL SERVICE LIST.

AGENCY DESCRIPTION

Established in , the New York City Department of Health and Mental Hygiene (the NYC Health Department) is the oldest and largest health department in the country.

Our mission is to protect and improve the health of all New Yorkers, in service of a vision of a city in which all New Yorkers can realize their full health potential, regardless of who they are, how old they are, where they are from, or where they live.

As a world-renowned public health agency with a history of building transformative public health programming and infrastructure, innovating in science and scholarship to advance public health knowledge, and responding to urgent public health crises from New York City’s yellow fever outbreak in , to the COVID-19 pandemic we are a hub for public health innovation, expertise, and programs, and services.

We serve as the population health strategist, and policy, and planning authority for the City of New York, while also having a vast impact on national and international public policy, including programs and services focused on food and nutrition, anti-tobacco support, chronic disease prevention, HIV / AIDS treatment, family and child health, environmental health, mental health, and racial and social justice work, among others.

Our Agency’s five strategic priorities, building off a recently completed strategic planning process emerging from the COVID-19 emergency, are :

1) To re-envision how the Health Department prepares for and responds to health emergencies, with a focus on building a response-ready organization, with faster decision-making, transparent public communications, and stronger surveillance and bridges to healthcare systems 2) Address and prevent chronic and diet-related disease, including addressing rising rates of childhood obesity and the impact of diabetes, and transforming our food systems to improve nutrition and enhance access to healthy foods

3) Address the second pandemic of mental illness including : reducing overdose deaths, strengthening our youth mental health systems, and supporting people with serious mental illness

4) Reduce black maternal mortality and make New York a model city for women’s health

5) Mobilize against and combat the health impacts of climate change

Our 7,-plus team members bring extraordinary diversity to the work of public health. True to our value of equity as a foundational element of all our work, and a critical foundation to achieving population health impact in New York City, the NYC Health Department has been a leader in recognizing and dismantling racism’s impacts on the health of New Yorkers and beyond.

In , the NYC Board of Health declared racism as a public health crisis. With commitment to advance anti-racist public health practices that dismantle systems that perpetuate inequitable power, opportunity and access, the NYC Health Department continues to work in and with communities and community organizations to increase their access to health services and decrease avoidable health outcomes.

The Center for Health Equity & Community Wellness (CHECW) aims to eliminate racial inequities resulting in premature mortality, with a focus on chronic disease, by addressing the social and environmental factors that impact health.

• CHECW works to increase placed-based investments in priority neighborhoods with community programming and services based on epidemiology;
• influence and leverage the health system to promote whole-person care; intensify the agency's approach to tackling big salt, sugar, and tobacco;

and finding innovative ways to improve the built environment and address other social determinants of health. CHECW is comprised of the Bureau of Bronx Neighborhood Health, the Bureau of Chronic Disease Prevention, the Bureau of Health Equity Capacity Building, the Bureau of Equitable Systems and the Bureau of Finance, Administration, and Services.

The Division's Deputy Commissioner also serves as the Agency's Chief Medical Offer. We seek a Senior Analyst, CHECW Payroll and Timekeeping to join the Bureau of Finance, Administration, and Services.

The Senior Analyst will work independently to handle all aspects of complex Payroll, Timekeeping and other related functions for the division.

Duties will include but not be limited to :

Creating and processing Overtime Salary Cap Waivers, by ensuring all request are submitted clearly, completely answered, and monitoring all request through the approval process.

Creating and processing request to obtain Overtime cash and / or comp codes, updating balances when necessary, and monitoring all request through the approval process.

Reviewing weekly timesheets processed in City Time for accuracy and ensuring compliance with Citywide Time and Leave rules and regulations.

Managing time and leave submissions, which includes receiving and reviewing absence documentation to ensure agency time and leave protocol.

Responding to time and leave inquiries to staff in a courteous and timely manner; Collaborating directly with bureau leadership to submit / adjust time records in accordance with rules, regulations, and policy.

Trouble shooting time and leave issues and submitting service tickets for escalation to agency Payroll for resolutions.

Processing manual leave adjustments and online event entries in City Time.

Researching and tracking longevity differentials, service increments, recurring increments payments award dates, Part-Time staff holiday pay compliance and makes agency Payroll aware of effective dates.

Reviewing payroll reports to ensure that transactions completed by Payroll have been accurately entered.

Completing Payroll Summary and Reconciliation for the biweekly payrolls.

Generating reports in City Time to analyze data, track trends.

Providing supervision to staff providing Payroll and / or Timekeeping assistance; Ensuring and monitoring staff who conduct training, City Time orientation for new hires, and new manager / supervisors;

Monitoring and ensuring the maintenance of employee electronic and paper files.

Providing supervision to staff assisting with maintaining and updating City Time approval trees / workflows.

Monitoring and tracking division Training Compliance; Run reports in Compliance Administration and Tracking (CAaT) system; drafting and sharing.

Performing general administrative duties and special projects, as requested by division leadership.

IMPORTANT NOTES TO ALL CANDIDATES :

Please note : If you are called for an interview you will be required to bring to your interview copies of original documentation, such as :

• A document that establishes identity for employment eligibility, such as : A Valid U.S. Passport, Permanent Resident Card / Green Card, or Driver’s license.
• Proof of Education according to the education requirements of the civil service title.
• Current Resume
• Proof of Address / NYC Residency dated within the last 60 days, such as : Recent Utility Bill (i.e. Telephone, Cable, Mobile Phone)

Additional documentation may be required to evaluate your qualification as outlined in this posting’s Minimum Qualification Requirements section.

Examples of additional documentation may be, but not limited to : college transcript, experience verification or professional trade licenses.

If after your interview you are the selected candidate you will be contacted to schedule an on-boarding appointment. By the time of this appointment you will be asked to produce the originals of the above documents along with your original Social Security card.

LOAN FORGIVENESS

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs.

For more information, please visit the U.S. Department of Education’s website at StudentAid.gov / PSLF.

FINAL APPOINTMENTS ARE SUBJECT TO OFFICE OF MANAGEMENT & BUDGET APPROVAL

This position MAY be eligible for remote work up to two days per week, pursuant to the Remote Work Pilot Program.

Minimum Qualifications

1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical / administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical / administrative work of more than moderate difficulty; or

2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical / administrative experience including one year of the administrative supervisory experience described in "1" above; or

3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical / administrative experience including one year of the administrative supervisory experience as described in "1" above;

4. Education and / or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above.

Education above the high school level may be substituted for the general clerical / administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Preferred Skills

3-5 years of extensive experience and familiarity of the Overtime Tracking System (OTS)- 3-5 years of extensive experience and familiarity Citytime- Proficiency in various NYC specific payroll systems including CHRMS, NYCAPS, and PMS- 3-5 years of extensive experience of the Compliance Administration and Tracking System (CAaT)- Proficiency in Microsoft Word and Excel- Extensive knowledge and ability to interpret the Department of Citywide Administrative Services (DCAS) and Agency Time and Leave and rules and regulations.

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.

To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.