Coordinator

Coordinator

Campus : Tempe

Coordinator

Job Description

The Department of Marketing in the W. P. Carey School of Business is seeking a detail-oriented, self-starter, who has strong communication skills and is comfortable working in a flexible and multitasking environment.

The successful candidate will work independently under general direction and also work as part of a team, providing backup support and assistance to others as needed.

The position will include office duties and event coordination for the Department of Marketing with emphasis in the Professional Sales Program.

Days and Schedule : Typical work schedule is Monday-Friday 8 : 00-5 : 00. There will be occasional evening hours and at least two weekends during the academic year.

This position will require you to be on the Tempe Campus. There is possibility for a hybrid work arrangement in accordance with ASU policies.

Job Family

Generic

Department Name

WPC Marketing

Full-Time / Part-Time

Full-Time

VP Code

EXEC VP / PROVOST

Scope of Search

Open

Grant Funded Position

This is not a grant funded position and is not contingent on future grant funding.

Salary Range

$50, - $55, per year; DOE

Close Date

08-July-

Category

Essential Duties

• Serve as primary staff support for Professional Sales Program events as well as other events in the Department of Marketing
• Coordinate all logistics and execution of assigned events including two large multi-university events
• This position will require hours to be worked in the evenings and at least two weekends during the academic year
• Serve as the primary representative during events, room set-up, registration / check-in, as well as responding to and troubleshooting event related issues
• Compose correspondence to university staff, faculty, students and external partners representing the department
• Serves as key point of contact for various Department Board members. This includes but is not limited to cultivating and maintaining relations
• Coordinates arrangements for guest speakers for assigned classes
• Create invoices for membership dues and event sponsorships
• Maintain record-keeping systems through database and spreadsheet entries
• Assist with inputting and coordinating group travel for the Professional Sales Program faculty
• Organize and input awards for the various event competitions throughout the year
• Responsible for processing invoices and payments related to the events. Organize and gather all related documentation related to the event
• Assist with updates to the departments website
• Perform other duties as assigned

Minimum Qualifications

Bachelor's degree in a field appropriate to the area of assignment AND three years of related experience; OR, Any equivalent combination of education and / or experience from which comparable knowledge, skills and abilities have been achieved.

Desired Qualifications

• Evidence of a Bachelors degree in business or a related field
• Experience in planning events and / or project coordination
• Experience in keeping detailed records and gathering documentation
• Experience fulfilling an externally facing role in a university / corporate setting
• Experience in using organization skills
• Evidence of effective verbal and written communication skills
• Experience building working relationships with internal / external constituents in a team setting
• Experience in providing excellent customer service
• Experience in working with Microsoft Office Applications (Excel, Word, PowerPoint, Outlook)
• Experience working in systems such as Workday, Concur, PeopleSoft, Aventri, Adobe, Question Pro, Qualtrics, Google Forms and / or Canva
• Experience in the production of marketing materials including flyers, print advertisements, and direct mail pieces
• Experience utilizing social media for programmatic purposes

Working Environment

Activities are primarily performed in a regular, climate-controlled office setting subject to extended periods of sitting, standing, walking.

Visual acuity and manual dexterity associated with daily use of desktop computer; bending, stooping, reaching, lifting and pushing objects of varying weights up to 50 pounds.

Ability to clearly communicate to perform essential duties. May include exposure to external environment / climate conditions including walking on uneven surfaces, climbing and high temperatures.

Flexible Work Options

Alternativework schedules can include four, 10-hour workdays in a workweek; a nine-day, 80-hour schedule over two workweeks for exempt employees only;

and staggered start and stop times.

Hybridwork is an arrangement where employees spend a minimum of 60% of their regular workweek at their primary ASU work location.

Dean or vice president-level approval is required .

Department Statement

The W. P. Carey School of Business at Arizona State University is the largest business school in the United States with more than 20, students and ,+ alumni worldwide.

From our world-renowned faculty representing six continents to thousands of outstanding students who join us every year, the W.

P. Carey School welcomes diversity and encourages global thinking. The W. P. Carey School is internationally recognized for its leadership in business education, groundbreaking research and innovation, and renowned faculty, making us one of the top-ranked business schools in the country.

W. P. Carey prides itself on being a place where business is personal. Business is personal means that kindness, courtesy, and respect lead our actions.

We care for each other and support one another. Were proud of that commitment, and look forward to it shaping your experience at W.

P. Carey. Learn more at we do at ASU is guided and inspired by the University Charter, which reads :

ASU is a comprehensive public research university, measured not by whom it excludes, but by whom it includes and how they succeed;

advancing research and discovery of public value; and assuming fundamental responsibility for the economic, social, cultural and overall health of the communities it serves.

The W. P. Carey School of Business values our cultural and intellectual diversity and continually strives to foster a welcoming and inclusive environment.

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access.

This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves.

Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines.

ASU serves more than , students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions intellectual and cultural diversity, and welcomes students from all fifty states and more than one hundred nations across the globe.

ASU is a tobacco-free university. For details visit

Arizona State University is a VEVRAA Federal Contractor and an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other basis protected by law.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources.

ASUs Annual Security and Fire Safety Report is available online at

Relocation Assistance For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications.

Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety / security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.

Instructions to Apply

Application deadline is 3 : 00PM Arizona time on the date indicated.

Please include all employment information in month / year format 6 / 88 to 8 / 94), job title, job duties and name of employer for each position.

Resume should clearly illustrate how prior knowledge and experience meets the Minimum and Desired qualifications of this position.

ASU does not pay for travel expenses associated with interviews, unless otherwise indicated.

Only electronic applications are accepted for this position.

IMPORTANT NOTE : What is the meaning of equivalent combination in the minimum qualifications? It means one year of higher education or 24 credit hours, is equal to one year of experience.

For example, a four year Bachelors degree is equal to four years of experience.

Coordinator Arizona State University