Administrative Assistant

Job Details

Career Opportunity

We are looking for a full-time Administrative Assistant to join our South Bend location.

Hours Monday through Friday 9am-5pm

Salary - $38,000 - $40,000 salary commensurate with experience

Position Summary

The Administrative Assistant performs administrative tasks in support of a department, unit, or program area, and may include supervision of support staff.

By assignment, duties of an Administrative Assistant may also include office management, purchasing coordination, and / or contract purchasing and payment.

Incumbent must be well organized and able to interact effectively with agency staff and the general public.

Working At NYAP

• Student Loan Repayment assistance , up to $1,200 per year!
• Medical, Dental, and Vision insurance for you and your family!
• 22 Days Off Each Year!
• Plus 11 Paid Holidays Per Year!
• Competitive salaries and benefits including a 401(k)
• Summer Hours (reduced work week)
• Tuition Assistance
• Work Anniversary Trips !
• Peace leave

Responsibilities

• Perform all work in a manner consistent with the National Youth Advocate Program’s mission, values, and philosophies.
• Developing, reviewing, and improving administrative systems, policies, and procedures.
• Arrange annual conferences, regional conferences, training sessions and workshops, and all other public relation events as requested.
• Enter all program information into computer, maintain databases, and update all changes, additions, deletions, etc.
• Provide quarterly and annual reports on all children served by the agency.
• Provide training and supervision to area office specialists and other administrative staff as required.
• Provide appropriate documentation for the payment of all expenses incurred by the agency, and maintain an ongoing log of agency bills and expenditures if required.
• Attend meetings and record and distribute meeting minutes as assigned by the Director.
• Ensuring office is stocked with necessary supplies and all equipment is working and properly maintained.
• Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
• Overseeing special projects and tracking progress towards company goals.

Minimum Qualifications

• High School Diploma or GED equivalent. Some college preferred.
• Previous experience and proficiency in the use of various office machines, including computers.
• Basic bookkeeping skills and experience.
• Proficiency with Microsoft Office, including Excel and Word.
• Proficient use of desktop and laptop computers, smartphones and tablets, printers, fax machines and photocopiers as well as software including word processing, spreadsheet and database programs.

Other Skills

• Excellent customer service and communication skills.
• Sensitivity to cultural diversity.
• Enthusiastic self-starter.
• Excellent oral and written communication skills.
• Strong organizational and administrative skills.
• Effective problem-solving and decision-making skills.
• Works well independently and as a team member.
• Must obtain and maintain car insurance 100,000 / 300,000 bodily Injury.

If this describes YOU, please apply today!

The person in this position needs to follow a team concept and support both agency goals and co-workers. Employees must be able to effectively work with and be respectful and sensitive to persons from various cultures, socioeconomic, ethnic, religious, and racial backgrounds.

Benefits listed are for eligible employees as outlined by our benefit policy.

Who We Are

Who We Are :

National Youth Advocate Program has been serving communities and clients since 1978 and we continue to grow each year. Our growth allows us to expand and develop new and innovative programs to meet the ever-changing needs of those we serve.

We offer unique and personalized services for families and individuals in four areas : Prevention / Intervention, Positive Youth Development, Out-of-Home-Placement and Reunification / Permanency.

We know you are compassionate and dedicated to serving your clients and communities and NYAP is dedicated to providing support to those who join our team! We look for individuals that are ready to make a direct impact and are excited to be an instrument in supporting the needs of our children, youth and families.

We are an Equal Opportunity Employer, including disability / veterans.