Payroll Specialist

Position Overview

The following is intended to describe the general nature and level of work being performed. This list of duties is illustrative only, and is not a comprehensive listing of all the functions and responsibilities performed.

POSITION SUMMARY

The Payroll Specialist coordinates the preparation, recording, and disbursement of all wages, salaries, various payroll transactions, and liabilities including distribution of payroll checks.

This position reports to the Supervisor of Payroll.

DUTIES and RESPONSIBILITIES :

• Processes all payroll liabilities and reconciles to general ledger.
• Responds to inquiries and assists in the equitable solution of complaints, concerns and problems in the area of payroll.
• Process non-exempt employee bi-weekly payrolls using Banner system.
• Create, design, prepare and maintain payroll-supporting computer reports.
• Scanning, Indexing and filing of master Payroll files.
• Inputs payroll information for each employee.
• Checks hours on student and hourly timesheets to assure accuracy.
• Manual input of hours when deemed necessary.
• Maintains and updates employee payroll files as necessary.
• Performs all transactional duties in relation to administering insurance benefits.
• Reconcile insurance statements and other liabilities.
• Assist employees with insurance questions.
• Assists with the processing and verification of retirement forms as required by all retirement systems.
• Process all bi-weekly payrolls and monthly / quarterly reports in the absence of the department supervisor.
• Monitor lobby and directing guests to appropriate area.
• Performs other duties as deemed necessary or assigned.

KNOWLEDGE, SKILLS and ABILITIES :

• Knowledge of the principles, problems, and methods of payroll policies and practices.
• Excellent customer service and written and verbal communication skills.
• Knowledge of computer-based programs to include experience with database query and report writing and payroll software packages.
• Ability to independently perform the professional, technical, and administrative functions required in the efficient operation of a major payroll office.
• Ability to manage and work with sensitive and confidential information.
• Ability to work with integrity, think analytically and process data accurately.
• Ability to plan, organize, and take initiative to complete job duties and responsibilities and meet deadlines.

Requirements

MINIMUM REQUIREMENTS :

Associates degree and two years of experience, or equivalent years of experience and / or Training / Education directly related to the position.

Working Conditions

Work is performed during normal work hours, with some evenings and weekends to meet deadlines.

Work is sedentary in nature that at times requires exerting up to 25 pounds of force occasionally and / or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Essential Functions : As defined under the Americans with Disabilities Act, these include the following responsibilities, minimum job knowledge, skills, and abilities.

This is not necessarily an all-inclusive listing.

Additional Information

Electronic Application Instructions : Electronic applications should be submitted through the "Apply" link on the top of this page.

Please attach the following required documents to your electronic application :

Required Documents : Letter of Interest

Letter of Interest

Resume / Curriculum vitae

Transcripts Official or Unofficial. ( Scanned / PDF transcripts required if being used to meet the minimum or preferred qualifications;

Copy and Paste transcripts will not be considered. )

ENMU-Roswell is an Equal Opportunity / Affirmative Action / Title IX Employer. Eastern New Mexico University-Roswell is committed to creating a diverse environment and is proud to be an equal opportunity employer.

The University does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy, gender identity, and sexual orientation), age, disability, genetic information, veteran status, or any other protected status in its programs, activities, or employment.

People seeking additional information about the University's non-discrimination policy should contact the Affirmative Action Officer at (575) 562-2218.

Individuals with disabilities requesting an accommodation can call the office of human resources at (575) 624-7411. The University does not discriminate on the basis of sex in its educational programs, activities, employment and admission, and the University is required by Title IX and 34 C.

F.R. Part 106 not to discriminate in such a manner. For more information regarding Title IX please read our Notice of Nondiscrimination at www.

roswell.enmu.edu / notice-of-nondiscrimination / . New Mexico is an open records State; therefore ENMU-R complies with the Inspection of Public Records Act, NMSA 1978, Chapter 14, Article 2, from the Office of the New Mexico Attorney General.

Requests for records should be sent to Frances Dubiel at [email protected] . For any other inquires please contact Human Resources at (575) 624-7412 or e-mail [email protected]

The specific statements shown in each section of this description are not intended to be all inclusive. They represent typical elements and criteria considered necessary to successfully perform the job.

ENMU-Roswell reserves the right to cancel, change, or close any advertised position at any time. The decision to do so will be based upon the needs of the University and the final determination will rest with the President.

APPLICANTS ARE RESPONSIBLE FOR SUBMITTING COMPLETE APPLICATIONS