Operations Administrative Assistant | Full-Time | Memorial Booth Stadium

Oak View Group

Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Position Summary

OVG is seeking an Operations Administrative Assistant to join the Operations team at David Booth Kansas Memorial Stadium. We are looking for a proactive, driven, and collaborative professional who will be responsible for assisting in all aspects of the Operations Department. Under general supervision of the Assistant General Manager, will assist department with schedules, coordination of meetings, departmental and otherwise, prepare communications, such as memos, emails, invoices, reports, correspondence, create and maintain filing systems, both electronic and physical.

This role pays an hourly rate of $22.00-$25.00

Benefits for Full-Time roles : Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays)

This position will remain open until December 5, 2025.

About the Venue

Oak View Group (OVG) will be the stadium operator for the Gateway District and reimagined David Booth Kansas Memorial Stadium. In its new partnership with KU, Oak View Group will oversee the day-to-day operations of both the football stadium and conference center when Phase I of the Gateway District opens in August 2025. The group will lead the bookings of conference events, special events and concerts, while operating a membership-only dining club in one of the club levels of the stadium.

The Gateway District will transform the north entrance to campus in a profound way to drive student enrollment and economic benefit to Kansas. The project will develop a new campus gateway, multi-use space and upgraded football facilities, all of which will enhance KU's ability to recruit and retain students.

The most innovative component of this project is the development of multi-use facilities to be used throughout the year to generate revenue for academic programming and student success. In addition to the conference center, and as suggested by the project consultant, the project will potentially include a mix of arts and entertainment, dining, retail, office space, lodging and other uses that support economic development and the university's academic mission.

Responsibilities

• Manage the office of the operations department. Office supplies, break room supplies, computers, storage areas, dcor.
• Be the lead for employee recognition program within the department.
• Responsible for Department payroll being correct and turned in on time. Which includes working with department managers for schedules, punches, and approvals.
• Be a department admin for the 24 / 7 software system.
• Work with Legal and Finance on vendor set up, payment, insurance, policies, and procedures
• Work with vendors from start to finish by setting up appointments, signing slips, checking on work.
• Help in scheduling meetings.
• Maintain schedule for conference and meeting spaces.
• Create and maintain a master schedule for staffing in the operations department.
• Help in creation, management, and scheduling of the Operations Manager on Duty program..
• Track spending of the entire department.
• Assist in safety coordination for department.
• Other duties as assigned.

Qualifications

Strengthened by our Differences. United to Make a Difference

At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people, improves our service, and raises our excellence. Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds.

Equal Opportunity Employer

Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis ("protected class") including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law.