Staff Training Coordinator/Secretary

Job Summary

This position is responsible for ensuring that required training is conducted and documented and assistance is given with administrative duties as needed. Essential Job Functions

• Ensure that training courses both Evergreen specific and state specific are available, conducted and documented in the appropriate manner.
• Schedule the appropriate trainers for all training required. Conduct training directly if needed.
• Make recommendations and assist in development of training courses.
• Assist with orientation process for new employees
• Abide by all policies, procedures, regulations, and guidelines for safety, quality assurance, and general corporate oversight.
• Assist with all administrative duties for the Division as required (i.e. Human Resources, Finance, etc.).
• Complete new hire packets (including all insurance forms), workers compensation reports, vehicle accident reports, and unemployment claim information and forward to Home Office for processing within required time frame
• Advertise through appropriate media open positions within the organization and participate in job fairs as requested.
• Screen, evaluate, and recommend applicants for interview and assist in preparation for interviews.
• Conduct reference checks of applicants.
• Review employee complaints and ensure accurate and timely documentation of concerns or issues.
• Explain company benefits to employees and when necessary seek additional clarification.
• Maintain employee files and ensure confidentiality.
• Verify and maintain all employee drivers’ license and auto insurance information.
• Complete all PCN’s and required documentation for staff changes.
• Assist with verification and correction of all payroll documents.

Qualifications / Experience / Job Knowledge

• High school diploma and at least three (2) years of experience in administrative duties including training.
• As well as at least two (2) years of experience working in the field of ID / DD. Bachelor’s degree preferred.
• Basic knowledge of state and federal guidelines governing Evergreen programs.

Physical Requirements

• Occasional travel
• Constantly moves about to coordinate work
• Occasionally moves and positions objects weighing up to 50 pounds
• Occasionally exposed to viruses and infectious conditions
• Regularly works in fast pace environment with multiple task deadlines

Reasonable accommodations may be made to enable individuals with disabilities or a medical condition to perform the essential functions.

Supervisory Responsibilities :

Will Supervise

Special Requirements

• Ability to meet the public in a manner that reflects creditably upon the organization and must have the ability to deal with consumers and staff in a manner that is conducive to harmony and their best efforts
• Must be adaptable and have the ability to make decisions
• May be required to attend seminar or job-related training courses
• Must have understanding, patience and tact in dealing with consumers, their families or advocates and other agencies involved in providing supports for people served
• Must have the ability to maintain good working relationships with Evergreen staff and with contacts from other agencies or entities
• Must be able to prioritize work tasks
• Must be able to work without close personal supervision

Employment Variables

Must have a good driving record which meets the minimum requirements for Evergreen and reliable transportation. Must pass drug screen and criminal background check.

Must be able to work some evenings when required.

Working Environment

General office environment.

I have read the above job description and I fully understand the conditions set forth therein, and I will perform these duties to the best of my knowledge and ability.

Furthermore, I understand that nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time;

and nothing in this job description is intended to create an employment contract or otherwise alter the at-will nature of my employment