Executive Assistant - Operations Administration

Details

• Department : Operations Administration
• Schedule : Monday - Friday, 8 : 00AM - 5 : 00PM
• Hospital : Ascension St. Vincent
• Location : Indianapolis, IN

Benefits

Paid time off (PTO)

Various health insurance options & wellness plans

Retirement benefits including employer match plans

Long-term & short-term disability

Employee assistance programs (EAP)

Parental leave & adoption assistance

Tuition reimbursement

Ways to give back to your community

Please note, benefits and benefits eligibility can vary by position, exclusions may apply for some roles (for example : Travel, PRN, Short-Term Option, etc.

Actual compensation offer will vary based upon role, education, experience, location, and qualifications. Connect with your Talent Advisor for additional specifics.

Responsibilities

Provide administrative support for executives.

Responsibilities :

• Prepare or coordinate the preparation of correspondence, forms, reports, presentation materials and other written communications as required.
• Schedule and coordinate meetings, conferences, special events, appointments and travel arrangements.
• Prepare, process and edit financial or operational information, data and documents, including materials necessary for meetings, special projects and reports.
• Attend meetings, keep records of all proceedings and act as custodian for all related documentation.
• Prepare and distribute subsequent correspondence as needed, and follow up on action items to ensure completion.
• Prioritize, receive, and screen visitors and telephone calls. Maintain assigned calendar(s).

Requirements

Education :

• High School diploma equivalency OR 1 year of applicable cumulative job specific experience required.
• Note : Required professional licensure / certification can be used in lieu of education or experience, if applicable.

Additional Preferences

Executive Assistant - Operations Administration Full-Time, Day Shift

Role of the Executive Assistant :

This role will be assisting the Chief Operating Officer (primarily) and Chief Nursing Officer (occasionally) in daily operations.

• Minimum of 2 5 years of Executive Assistant experience is preferred.
• Healthcare background experience is preferred.
• Bachelor’s degree is preferred.
• Project management experience preferred.
• Schedules / coordinates meetings.
• Establishes and maintains filing systems.
• Attend meetings to record minutes.
• Ability to manage and understand multiple electronic platforms to assist leadership with reports related to compliance.
• Efficient with Google platform - Google Sheets, Google Docs, Google Slides, Google Email
• Composes, types, and transcribes correspondence, forms, reports, presentation materials, and other written communications as required.
• Experience working in a healthcare environment is preferred.
• Highly skilled phone etiquette, communication verbally, and written skills.
• Interpersonal skills, professionalism, and desire to learn.
5 days ago