Administrative Assistant/Receptionist

Overview

At Corgan we are passionate about great design. We are also passionate about great people, whether they’re clients, consultants, or co-workers.

Corgan creates opportunities for personal and professional growth that bring out the best in ourselves and those around us by sharpening skills, leveraging technology, and encouraging communication.

Our strength lies in our people, and those people consistently exceed expectations.

Corgan seeks a dedicated Administrative Assistant / Receptionist to join our Atlanta office . This individual will be a dependable and detail-oriented team player;

representing Corgan’s culture, philosophy and brand; and assisting others in a client-centric, courteous, professional, and thoughtful manner.

Candidate will conduct administrative and clerical responsibilities to include but not limited to :

Responsibilities

• Operating the main phone line
• Welcoming guests and new employees
• Opening and closing the front lobby and maintaining cleanliness in the breakroom
• Miscellaneous administrative tasks as requested including filing, data entry, and office supply orders
• Process expense statements for the staff members on the studio
• Coordinate and arrange meetings, prepare agendas, arrange food, and record and transcribe minutes of meetings.
• Maintain team calendars
• Prepare AIA documents as requested
• Compose and type routine correspondence, AIA contracts, meeting memos, punch lists, field reports and letters.
• Transcribe memos, letters and field reports for assigned team.
• Reserve conference rooms. Maintain appearance of these conference rooms following scheduled meetings.
• Answers and screen telephone call and arranges conference calls
• Coordinate business travel for staff members on the teams, including flights, cars rentals, hotels and other reservations as necessary
• Greet scheduled visitors and direct to appropriate area or person.
• Prepare intra- and inter-office mail, outgoing mail and correspondence, including e-mail, couriers, and deliveries.
• Assist with team marketing efforts, including creating and / or editing presentations, updating resumes and submitting proposals.
• Assist with special projects and research as needed

Qualifications

The position will report to Office Services Manager and will support multiple teams with a dotted-line relationship to those team leaders

Qualified candidates should exhibit strong organizational and communication skills, along with high attention to detail and a can do attitude.

Must have ability to multi-task numerous duties and prioritize accordingly. Bachelors or Associates degree preferred along with 5+ years experience;

or equivalent combination of education and experience. Proficient MS Office skills required. Familiarity with PowerPoint and Excel is a plus.

Corgan believes in partnering for success, building on our legacy for the future, and providing an excellent product. Corgan’s project sectors include aviation, data centers, commercial, education, interiors, and healthcare.

Our 92% repeat client business record is a testament to our ability to serve clients in a competent, ethical, and professional manner.

Corgan offers a competitive compensation and benefit package and in addition to our excellent environment, philanthropic culture and numerous awards, we offer the ability to work with the highest level of technical equipment and programs.

Only applications received through our website will be considered.* EOE / M / F / Disability / Vet

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