Administrative Assistant

JOB SUMMARY

We are seeking a dedicated and detail-oriented Administrative Assistant to provide essential support to our Retail Maintenance team.

In this role, they will assist the team’s Senior Project Manager in various tasks involving purchasing, vendor onboarding, and communication to external departments.

The ideal candidate will possess strong organizational skills, excellent communication abilities, and a proactive approach to problem-solving.

The Administrative Assistant will be an energetic professional who doesn’t mind wearing multiple hats and has experience in handling a wide range of administrative and executive support related tasks.

KEY RESPONSIBILITIES

• Communicate regularly with external department leaders
• Work within SAP to complete purchasing tasks
• Provide weekly updates to retail stores on upcoming maintenance trips
• Manage, sort, and prioritize Outlook email
• Organize retail trip expenses in Concur
• Create capital expenditure submittals for large projects
• Set up new vendors as needed
• Assist in vendor spend analysis
• Provide general support to employees and supervisors

EDUCATION AND EXPERIENCE

• 1+ Years of proven management, administrative or assistant experience
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office, Smartsheet, and SAP (ERP System) for use of purchasing requisitions
• Knowledge of accounting, data, and administrative management practices and procedures
• Knowledge of clerical practices and procedures
• Developed business and management principles
• Computer skills and knowledge of all office software packages
• High School Diploma or equivalent
• Must be a minimum of 21 years of age (or minimum of 18 years of age in CT, PA and WV)
• Must successfully complete a comprehensive background screening

ADDITIONAL REQUIREMENTS

• Must be able to push, pull, move, and / or lift a minimum of 50 lbs. to a minimum height of 5 feet and able to push, pull, move, and / or carry such weight a minimum distance of 50 feet, with or without mechanical assistance
• Must be able to work seated / standing as appropriate at workstations for extended periods of time, maintain body equilibrium while climbing ladders, stairways, stopping, kneeling, crouching, and reaching, and use hands / fingers to hold, grasp, turn, pick, pinch frequently / constantly to complete tasks
• Must be able to handle organic matter daily, able to wear PPE as appropriate (eye, face, hand, arm, head, foot, body, fall protection), and able to be exposed to hot, cold, wet, humid, or windy conditions while wearing PPE (95 degrees or greater)
• Must have visual acuity with / without job aids to perform activities such as; reading, viewing a computer terminal, visual inspection involving small parts / details.

Clarity of vision at 20 ft or more in day and night / dark conditions

Must be able to speak and communicate verbally at conversation levels with co-workers, vendors, etc. (Moderate noise)

Salary will be commensurate with experience. A comprehensive benefits package including paid time off is offered with this position.

This position will work an average of 40 hours per week and will be available after hours if an emergency situation should arise.

Trulieve provides equal employment opportunities to all employees and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, pregnancy or any other characteristic protected by federal, state or local laws.

Nearest Major Market : Phoenix