- Provide confidential, comprehensive administrative support to VP of Business Division and his staff
- Experience managing multiple complex calendars with focus on proper allocation of executive availability and valuable time
- Comprehensive knowledge of managing domestic and international travel arrangements, including processing of passport and visa travel requirements
- Prepare and submit expense reports for VP of Business Division and his staff
- Manage multiple tasks and projects, prioritizing daily procedures to ensure completion according to strict deadlines
- Provide complete meeting support, including materials preparation. For face to face customer meetings, prepare conf room, coordinating catering if needed.
- Manage TEAMS Site and support SharePoint access requests and updates
- Field incoming mail, calls, and other correspondence directed to executives
- Create and maintain department organization charts
- Assist in purchase order creation
- Manage and order office supplies
- Manage office seat assignments and computer equipment in support of organization needs.
- Prepare documentation for international shipping (GTS) Global Transfer Systems.
- Bachelor’s degree or equivalent experience
- At least 7+ years’ experience successfully supporting VPs or C-Level Executives
- Advanced MS Office skills (Word, Outlook, Excel, PowerPoint and Teams)
- Detail-orientated, highly organized and results driven
- Highly motivated self-driven who demonstrates the ability to work with little to no supervision
- Excellent problem-solving skills and ability to creatively find solutions and implement ideas effectively
- Excellent interpersonal, written and verbal communication skills to interface with all levels of the organization
- Approachable, positive disposition
- Ability to set priorities and manage multiple tasks for multiple team members at the same time
- Ability to work in a fast paced, change-oriented, problem-solving environment
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