Principal Court Clerk - Civil Records

Principal Court Clerk

The Principal Court Clerk position is highly responsible for advanced work using an electronic filing system in a court within the Missouri State Court System. Work involves responsibility for court case processing which may require the application of independent judgment and the application of statutes, policies, and regulations, with minimal supervision.

Work requires frequent interaction with the public providing exceptional customer service.

Work may also involve financial record keeping within an automated case management system.

Work may also involve exercising direct supervision over subordinate court personnel.

Position may assume the responsibility for the office during the absence of the circuit clerk.

Characteristic Duties

• Performs case processing in receiving and initiating case files.
• Performs technical duties such as reviewing judgments, preparing warrants, summonses, garnishments and executions, bond settings, and docket control.
• Reviews legal documents for necessary information required for filing.
• Determines processing required and takes necessary action in accordance with court rules requiring detailed knowledge of applicable terminology, rules, and procedures.
• Performs accounting duties in receiving and disbursing monies, reconciling financial accounts, and preparing daily and monthly financial reports.
• Provides information and customer assistance in person, via telephone, email or other mediums (without giving legal advice) (i.e., pro se litigants, attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors, and judges).
• Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances, or reports.
• Coordinates the flow of documents necessary for court assignments.
• Properly queues electronically filed proceedings for processing.
• Contacts attorneys and other court personnel to resolve technical discrepancies with court filings.
• May assign, direct, supervise, and coordinate the work of the personnel of the office and may participate in the hiring process of such personnel.
• May assist in preparing the court budget and answer procedural questions for staff.
• May coordinate, supervise, or deliver training on procedural and / or technical matters.
• May serve as a lead on the implementation of new technology, court procedures, and other projects.
• Engages directly in complex tasks Prepares, analyses, and / or supervises the preparation and timely dispatch of such operational and financial reports as may be required or requested.
• May participate in financial audit activities.
• Enters orders, court dates, pleadings, and other court matters.
• Assist appointing authorities or managers in the administration of time and attendance of employees and the distribution of workloads.
• Assist with on-the-job training for new staff
• Interacts with the public in a timely and courteous manner.
• Creates and processes copies of official legal documents.
• Assist with on-the-job training for new staff

Specific Examples of Work

Minimum Education and Experience

Education : High School Diploma or equivalent

Experience : Three years of varied administrative experience performing a wide range of technical office duties, one year of which was in a supervisor capacity.

Special Requirements

Knowledge, Skills & Abilities

Equal Opportunity Employer