Environmental Health & Safety Assistant

We have an exciting opportunity to join our team as a Environmental Health & Safety Assistant.

The Environmental Health & Safety Assistant provides support and assistance for health and safety programs and projects. The focus is on well-defined, routine projects and tasks that require a basic understanding of regulatory and technical issues and basic problem solving and conflict resolution skills.

Job Responsibilities :

• Administrative support : Maintains weekly time database. Answers departmental phones. Fields and answers routine questions from customers.
• Refers non-routine issues to appropriate personnel. Updates departmental website. Checks and processes invoices. Maintains physical and electronic records (, manifests;

permits; inspection and training records; and drill and incident reports).

• Emergency response : Promptly assists with response to real and perceived emergencies (, hazardous materials spills, fire alarms, odors, indoor air quality concerns), during regular working hours.
• Training : Assists in developing training materials. Coordinates and conducts routine training, including respirator fit-testing and fire drills.
• Research and compliance assistance : Assists with research and information gathering. Monitors for changes in requirements (, DEC, DEP, EPA, FDNY, TJC, OSHA) and assists in updating programs and policies to address changes.
• Coordination : Serves as a liaison with assigned department(s) for EH&S issues (, chemical inventory, IAQ concerns). Coordinates routine inspections by EH&S colleagues (, QA inspections) and consultants (, EPA compliance).

Coordinates other routine tasks (, chemical waste removal, asbestos investigations). Serves as a liaison between vendors and construction project managers for basic remediation projects (, asbestos abatement, mold, lead).

Information and data management : Collects information and data (, contact, incident, inspection, inventory, survey) and enters into electronic platforms.

Validates consistency, accuracy, and completeness of information and data entry. Conducts basic analyses. Assists in developing recommendations for performance improvement.

Prepares and presents concise, accurate verbal and written reports. Maintains and updates data collection tools (, checklists, questionnaires, computer applications (, ATG, BIM 360)).

Inspections : Conducts routine surveys and inspections (, hazard surveillance, interim life safety, QA for penetrations and fire doors, staff knowledge, office ergonomics) using standardized checklists.

Communicates results to appropriate personnel. Follows-up on identified issues.

Committee support : Provides support for committees, , by maintaining SharePoint sites, setting up WebEx meetings, distributing information and documents, monitoring attendance, following-up on issues, and preparing minutes.

Minimum Qualifications :

• An Associate's Degree or HS diploma with at least 2 years of experience, or the equivalent combination of education and experience.
• A basic knowledge of regulatory requirements and technical issues.
• Ability and willingness to learn to manage existing health and safety programs, projects, and tasks.
• Good organizational, written, and verbal skills.
• Good fact finding skills.
• Basic problem solving and conflict resolution skills.
• Basic ability to use word processing, spreadsheet, presentation, and database computer programs.
• Basic ability to understand and interpret data.

Preferred Qualifications :

• Current HazWoper certification
• Current FDNY C of F for Fire Drill Conductor

Qualified candidates must be able to effectively communicate with all levels of the organization.

NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

NYU Langone Health is an equal opportunity and affirmative action employer committed to diversity and inclusion in all aspects of recruiting and employment.