Administrative Assistant

Administrative Assistant Job Opportunity :

Job Description

• Perform general administrative duties to include but not limited to : photocopying, faxing, mailing, filing and scheduling appointments.
• Create and maintain various office records such as work tickets and accrual work sheets for invoices.
• Perform basic accounting functions such as billing, accounts receivable, accounts payable, maintain branch checkbook and petty cash.
• Prepare various monthly reports as required such as the branch checkbook log, the petty cash book log, Company credit card receipts and inspection reports to fire officials.
• Create and modify documents such as meeting minutes, proposals, quotes, sales activity reports, and miscellaneous correspondence.
• Schedule inspectors, backflow fitters and fire extinguisher technicians for all backflow inspections and / or service to be completed.
• Process all service and inspection accruals.
• Be responsible for Company credit card receipt tracking, acquiring all necessary information.
• Perform billings for service and inspection jobs.

Qualifications

• Highschool Diploma or GED
• 3+ years of administrative experience is required.
• Previous experience in the construction industry is a plus.
• Significant experience with Microsoft applications (. Word, PowerPoint, Excel) is required.
• Ability to think strategically, make sound decisions, and produce accurate and timely results is required.
• Building positive working relationships with multiple levels of employees and management is required.
• Demonstrating integrity and professionalism
• Demonstrating commitment to company values is required.
• Excellent organizational skills are required.

About Aston Carter :

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies.

We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the ., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through :

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.