ADMINISTRATIVE ASSISTANT - AHTNA CONSTRUCTION & PRIMARY PRODUCTS

Summary

Under general supervision, works within a specialized function with work verified as needed. Reads and interprets documents such as safety rules, operating and maintenance instructions, procedure manuals, and service orders.

Writes routine reports and correspondence. Requires the ability to speak effectively with groups of customers or employees of the organization.

The ability to perform basic numerical, statistical, and / or financial analysis is required. Applies common sense understanding to carry out detailed but uninvolved written or oral instructions.

This position requires working in the office, no remote work.

The pay rate for this position is $22.00-$26.00 / hour.

Essential Duties and Responsibilities

• Provides clerical and administrative support services to the Program Management team and other staff as requested.
• Prepares reports, budgets, and contracts and assists in preparing special materials for presentations.
• Maintains records, inventories, purchases, and organizes office supplies and equipment.
• Monitors facilities budget, prepares facilities monthly reports, and supervises building maintenance and / or janitorial functions.
• Coordinates with the IT department to provide support and equipment as required.
• Coordinate and track travel and housing arrangements for project crews and staff.
• Performs on-site human resources tasks.
• Train new employees on the timekeeping system.
• Perform any other duties as assigned by management.

Supervisory Responsibilities

None

Minimum Qualifications

• High school diploma or GED
• Two (2) years of office / facilities experience
• Valid Driver's License
• Proficiency in PC operations and software (MS Word, Excel, and PowerPoint)

Preferred Qualifications

• Previous experience in construction / TAPS
• Advanced Excel knowledge
• Experience and knowledge of Alaska Native cultures

Shareholder Preference

Pursuant to PL 93-638, as amended, preference will be given to qualified Ahtna Native Corporation Shareholders, Descendants, and Spouses in all phases of employment.

Core Competencies

• Communication, Written - Ability to communicate in writing clearly and concisely.
• Organized - Possessing the trait of being organized or following a systematic method of performing a task.
• Time Management - Ability to utilize the available time to organize and complete work within given deadlines.
• Working Under Pressure - Ability to complete assigned tasks under stressful situations.

Physical Demands

The employee is regularly required to talk, including the ability to pass on information via the telephone, and verbally communicate with clients, staff, and other employees, hear and see in order to perform his or her duties in a safe manner, including occasionally driving.

The ability to lift up to 50 lbs., walk, bend, push, pull, and stand is needed to perform all requirements of this position.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

The work environment characteristics described in this job description are representative of those an employee encounters while performing the essential duties and responsibilities of this job in an office setting.

Work Schedule : 40 hours per week

Equal Opportunity Employer / Protected Veterans / Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.

However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)