Administrative Assistant

Our Opening and Your Responsibilities

• Provide a broad range of administrative duties for the GM, HR, and the leadership team for MTMS & AM-HUB.
• Directly support General Managers with travel arrangements, expense reports, scheduling assistance, calendar updates, report preparation and other assignments, as needed.
• Assist the General Manager with reporting, Key Performance Indicators (KPI) management, and presentation creation.
• Support the Human Resources team with various assigned tasks (SAP entries & reporting, interview scheduling, leave management, send birthday cards monthly for both units, etc.).
• Assist HR to plan, coordinate and execute employee activities including the flu shot clinics and biometric screenings.
• Lead the Employee Engagement Committee and support Employee Recognition, including years of service awards and retirements.
• Assist with meeting & presentation assistance; communicate meeting information, gather, and compile slides, assign guest speakers, and prepare agendas.
• Event planning for local in office and after-hours events, including catering, set-up / clean up, A / V requirements, group dinner arrangements and transportation.
• Plan and manage travel arrangements through Concur, including local and international ground / air transportation and hotel reservations.
• Manage and assist with visas, passports and Letter of Invitations as needed for travel.
• Support Corporate programs, including the Scholarship Program.
• Greet scheduled visitors and escort to appropriate area or person.
• Prepare outgoing and distribute incoming mail. Manage unit SharePoint site as needed.
• Order & maintain office supplies.
• Special projects as requested.
• Run various errands required to support business activities.
• Other duties may be assigned.

What You Need to Succeed

Associate’s degree (A. A.) or equivalent from two-year college preferred, but not required; and three to five years of administrative support experience;

or equivalent combination of education and experience.

Our Offer to You

• Medical, dental and vision care coverage and a 401(k) savings plan with company matching all starting on date of hire
• Tuition reimbursement, employee wellness programs, plus other perks and discounts
• Parental and caregiver leave policies
• All the usual benefits such as paid time off, flexible spending, short-and long-term disability, basic life insurance, business travel insurance, Employee Assistance Program, and domestic partner benefits
• Global market strength and worldwide leadership in weighing
• A brand name that is identified worldwide with precision, quality, and innovation
• Thousands of patents, design and innovation awards
• A commitment to extraordinary service on our state-of-the-art equipment
13 days ago