Assistant Office Manager

Job Description

Job Description

Who We Are

ION Clean Energy is the industry leader in post-combustion carbon capture technologies. With the International Energy Agency stating that Carbon Capture and Sequestration (CCS) is the only technology able to deliver significant CO2 emissions reductions from the use of fossil fuels, the need for our technology is more urgent and important than ever as we all work to achieve our carbon emissions goals.

Pairing our transformational technology with our dedicated, service-driven team revolutionizes carbon capture performance, sets a new standard for the industry and establishes ION as the leading provider of carbon capture commercialization for any carbon-intensive facility.

Position Summary

ION is looking for a full-time, detail-oriented, and dedicated Assistant Office Manager to join our growing company. This role will play a crucial role in ensuring the efficient functioning of the office.

This position involves a variety of administrative tasks, event coordination, and food & beverage management as well as supporting the General Manager in daily operations.

The ideal candidate will be highly organized, possess excellent communication skills, and be capable of multitasking in a fast-paced environment.

As a member of a rapidly growing company that is leading and developing the new industry of carbon capture technology, a successful candidate will have the ability to learn quickly and will be able to identify areas of improvement to implement solutions, while balancing other responsibilities.

Our company culture is one where teamwork, adaptability, collaboration, continuous improvement, being results oriented, and having willingness to grow are core values.

This position is highly visible, with regular interactions with other departments and executives.

Essential Duties and Responsibilities :

• Assist the General Manager in planning and implementing office policies and procedures.
• Manage office supplies inventory and place orders as needed.
• Handle incoming and outgoing shipments, mail, and deliveries.
• Assist General Manager in travel arrangements for staff.
• Assist General Manager in planning, organizing, and execution of corporate events such as conferences, employee parties / events, and executive retreats.
• Manage the inventory of pantry and kitchen supplies, including snacks, beverages, and office groceries.
• Place food orders based on the office’s needs, dietary restrictions, and preferences.
• Maintain office records, files, and databases, ensuring all documents are properly organized and accessible.
• Assist in the office maintenance and cleanliness, liaising with vendors and service providers as necessary.
• Handle confidential information with discretion and professionalism.
• Provide general administrative support to the General Manager as needed.

Qualifications, Education, and Experience :

• 1-3 years proven experience in an administrative, office management role or a related field of equivalent experience
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational and multitasking skill
• Excellent verbal and written communication skills
• Attention to detail and problem-solving skills
• Ability to work independently and as part of a team.
• Familiarity with office equipment and basic IT troubleshooting.
• High school diploma or equivalent; additional qualifications in office administration are a plus.

Position Type / Working Conditions :

This is a full-time position working standard business hours. This position may require the flexibility to work diverse schedules, including evenings, weekends, and holidays.

On occasion, this position may require up to 15% travel. Flexibility in work schedules and locations may be offered at manager’s discretion after demonstrated results in the role.

• This position is for Boulder, CO location. The employee is required to be primarily in the office with some remote work allowable with prior approval.
• The work environment and physical demand characteristics are representative of those the employee encounters while performing the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The successful candidate will perform primarily sedentary office duties with occasional travel to other offices or development & construction sites.
• The successful candidate may occasionally be required to lift up to 50 pounds and may be required to sit, stand, walk, and use a computer.

This is not necessarily an exhaustive list of all responsibilities, skill, tasks, requirements, efforts, or working conditions associated with the job.

While this is intended to be an accurate reflection of the current job, ION Clean Energy reserves the right to revise or change job duties and responsibilities as business needs arise.

In compliance of ADA regulations, the employee must be able to perform essential functions with or without reasonable accommodation in a satisfactory manner, further accommodations shall not be made if it constitutes an undue hardship on this organization.