Accounts Payable Manager
Company Overview
Headquartered in Houston, Texas, Texas Petroleum Group (TPG) is a retail fuel company managing 300 retail gas stations in Texas with a variety of commercial constructs.
Operating under the Tradename Timewise the team has a strong legacy of operating excellence in the Texas market and takes pride in their customer service and bottom-line focus.
Recently acquired by Shell, Texas Petroleum group is being operated independently as a wholly owned subsidiary. This ownership change brings ambitions for accelerated growth as well as new regulatory and compliance requirements to be implemented.
The company is at a crossroads and entering a phase of significant transformation and growth.
Summary of Responsibilities
Oversee the accounts payable process and merchandise inventory processes ensuring procedures are documented and followed and implementing improvement initiatives where identified.
The Accounts Payable manager is responsible for accurate financial records, preparing reports and reconciling accounts.
Texas Petroleum Group is undergoing a significant IT upgrade of the ERP and back-office system which will result in changes to processes and ways of working for the Accounts Payable team.
A successful candidate for this role will be able to understand the complexity of an old antiquated system and translate that into new and more efficient ways of working for their team.
Responsibilities and essential job functions include but are not limited to the following :
- Deliver on time and first-time right month-end close processes for AP module close out and merchandise inventory
- Ensure all invoices are approved, coded and paid on time
- Accurate and timely cash application for all payables
- Perform analysis and explain monthly fluctuations in AP balances to leadership
- Prepare and perform analysis on vendor spend and payables performance metrics
- Ensure compliance with company policies as well as local, state and federal regulations
- Develop and maintain accounts payables policies and procedures
- Owner of assigned financial controls, responsible for execution, accuracy, and document retention to support audits
- Assist with audits and provide documentation as needed
- Reconcile the store transactions between what vendors provide vs what the stores enter and make sure transactions have proper supports.
- Reconcile historical account payable transactions and make corrections.
- Subject matter expert for Back-office system and ERP (PDI Enterprise) focused on retail store close, merchandise inventory and payables
- Collaborate with other departments to take ownership and ensure timely invoice processing. This includes business teams as well as contracts & procurement
Skills Required :
- Ability to manage and prioritize multiple tasks and deadlines in a fast-paced environment
- Attention to detail, great organization skill and accuracy
- Excellent communication and interpersonal skills
- Ability to analyze financial data and provide insights and recommendations
- Experience in process improvement and implementing best practices preferred
- Strong knowledge of accounting principles and practices
- Great analytical and reconciliation skills
- Knowledge of tax regulations and compliance requirements
- Accounting Knowledge (IFRS preferred) and proven ability to learn and upskill in specific areas as needed.
- Proven ability to learn and leverage ERP and accounting software
- Strong MS Suite skills
Experience / Qualifications :
- Bachelor's degree in accounting or finance preferred
- Minimum of 7 years of experience in accounts payable or related field
- Experience in managing a team of accounts payable professionals
- Professional certification such as Certified Accounts Payable Associate (CAPA) or Certified Accounts Payable Professional (CAPP) is a plus
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