Office Specialist II - Ogden AP&P

Job Description

The Division of Adult Probation & Parole is looking for an Office Specialist II to serve as clerical support for the Adult Probation and Parole office in Ogden, UT.

Adult Probation and Parole is a law enforcement agency that supervises and prepares investigation reports for people involved in and convicted of criminal behavior.

Job Description

As the Office Specialist II, you may monitor jail caseloads, track sentencing to open cases, and check in offenders. This position enters F-Track information, opens cases, assists probation and parole offenders with reporting information and questions, and coordinates information with the courts and jails.

Data entry will be extensive and accuracy is essential.

Principle Duties

You will also perform a variety of clerical support services such as :

• Schedule and coordinate appointments.
• Maintain calendars.
• Provide authorized agencies with information.
• Run a variety of reports.
• Access and run reports in law enforcement- sensitive databases, including criminal background reports.
• Coordinate information and assist agents and supervisors in clerical aspects of their caseload supervision.
• Order DA packets and police reports.
• Prepare probation and parole documents.
• Generate probation and parole agreements.
• Verify conditions of probation and parole.
• Open, maintain, and update investigation files and other records.
• Data entry.

The Ideal Candidate

The best-qualified individual for the Office Specialist II position is someone who :

• Has at least 1-year experience working in a professional office environment.
• Has extensive working knowledge of MS Word / Excel and Google suite.
• Is detailed oriented.
• Works independently with little or no supervision.
• Has experience in scanning and uploading documents into a database.
• Is able to obtain and maintain BCI access (Bureau of Criminal Identification), which requires fingerprints and a background investigation.
• Has experience working with and keeping information confidential / is able to keep information confidential, especially law enforcement sensitive information.
• Has excellent customer service skills.
• Is an excellent communicator, both written and verbal.
• Is able to multi-task and adjust to changing work priorities.
• Is organized.

Preference

Preference may be given to those who :

Have working experience in a law enforcement agency.

Why You Should Join Our Team

The Utah Department of Corrections supports the pursuit of professional growth and development through a culture that encourages great employees, great attitudes, and great teamwork.

And besides working with a dedicated team of professionals who are dedicated to ensuring the public's safety, you will receive great health and retirement benefits.

Click here to view a summary of the benefits we offer. We also provide generous paid time off so you can spend more time with your family and have a positive work-life balance.

The Agency

The Utah Department of Corrections is a dedicated team of professionals who ensures public safety by effectively managing offenders while maintaining close collaboration with partner agencies and the community.

Our team is devoted to providing maximum opportunities for offenders to make lasting changes through accountability, treatment, education, and positive reinforcement within a safe environment.

For more information on the Utah Department of Corrections please click here.

Qualifications

• Detail oriented
• Independent worker, but is able to work with a variety of people
• Self-starter
• Ability to submit fingerprints and successfully pass a background investigation
• Ability to keep information confidential
• Strong customer service skills
• Strong communication skills
• Ability to multi-task
• Ability to prioritize work and adapt to changing priorities to meet strict deadlines
• Strong organizational skills

Supplemental Information

• The hourly rate for this position is $19.41 (non-negotiable).
• The current UDC employee's hourly rate will be based on the promotional policy.
• Hiring officials may identify additional related skills and requirements as preferences in making hiring and promotional decision.

Only the most qualified applicants will be asked to attend an oral interview.

APPLICANTS MUST ANSWER ALL QUESTIONS, COMPLETE A RESUME, AND SUBMIT THE APPLICATION IN ORDER TO BE CONSIDERED FOR THE POSITION.

FAILURE TO DO SO WILL DISQUALIFY YOU FOR THE POSITION.

• Risks found in the typical office setting, which is adequately lighted, heated, and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc..
• Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending;

carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work..

Instructions on how to apply :

In order to apply for this position will need to have a job seeker account on the State Jobs website. governmentjobs.com / careers / utah or enter through the Employee Gateway under the Employment Tab, State Job Openings, and follow the directions on how to apply.

You must click the "SAVE" button at the bottom of the page and click on the "Review and Submit" box to successfully apply.

You can print that screen if you would like written verification your application was accepted. It is your responsibility to assure the system has accepted your application.

PLEASE READ EACH QUESTION ON THE APPLICATION CAREFULLY. Failure to answer every question individually may disqualify you as an applicant.

It is important that all information requested is entered.