HR Business and Administration Specialist

Randstad
Bedford, MA, US
$40-$44 an hour
Permanent

Job Description

Job Description

A Pharmaceutical Company located in Bedford, MA is seeking a Human Resources Business and Administration Specialist to join their Team! Human Resources Business and Administration Specialist To be successful in this role, the candidate must be a self-starter with the ability to work independently while prioritizing and managing multiple tasks efficiently.

The role requires strong attention to detail, the ability to document, plan and execute projects, excellent communication and interpersonal skills, the ability to stay organized in a paperless environment and well-established time management skills.

We need a colleague with a proactive, continuous improvement mindset who will work to understand pain points and be resourceful enough to find and provide solutions, including to automate and streamline our processes while also effectively executing in the environment as it exists today.

ESSENTIAL RESPONSIBILITIES : Budgeting & Forecasting Coordinating among the Human Resources team to establish and manage budgets and prepare periodic forecasts / forecast updates.

Ensuring timely invoicing from vendor partners and coordinating and tracking invoices and unbilled amounts monthly to ensure timely accrual, approval, and payment.

o Collecting data, preparing monthly spend reconciliation, and building reports to ensure non-invoiced services can be accrued appropriately.

o Monitoring and assessing department spend for improved budget forecasting accuracy and purchase order expenditure. o Analyzing data and preparing summaries to explain forecasting deviations from budget as spending patterns develop over time.

o Reconciling vendor account statements and resolving discrepancies. · Working with the Finance Department to ensure Human Resources budgets and forecasts are understood and updated on a periodic basis.

  • Creating requisitions and purchase orders and setting up new vendors within appropriate Company systems (SAP, Ariba). · Monitoring spend against budget and existing purchase orders.
  • Establishing matters, budgets and approval flows in Legal Tracker. · Administrative Support : · Supporting special projects and analysis, as requested.
  • Position will include general administrative support to the Human Resources leadership team, which may include calendar management, scheduling meetings, arranging travel and accommodations, preparing expense reports, maintaining office supplies, and securing catering for meetings.

salary : $40 - $44 per hour

shift : First

work hours : 8 AM - 5 PM

education : Bachelors

Responsibilities

Budgeting & Forecasting Coordinating among the Human Resources team to establish and manage budgets and prepare periodic forecasts / forecast updates.

Ensuring timely invoicing from vendor partners and coordinating and tracking invoices and unbilled amounts monthly to ensure timely accrual, approval, and payment.

Collecting data, preparing monthly spend reconciliation, and building reports to ensure non-invoiced services can be accrued appropriately.

Monitoring and assessing department spend for improved budget forecasting accuracy and purchase order expenditure.

Analyzing data and preparing summaries to explain forecasting deviations from budget as spending patterns develop over time.

Reconciling vendor account statements and resolving discrepancies.

  • Working with the Finance Department to ensure Human Resources budgets and forecasts are understood and updated on a periodic basis.
  • Creating requisitions and purchase orders and setting up new vendors within appropriate Company systems (SAP, Ariba).
  • Monitoring spend against budget and existing purchase orders.
  • Establishing matters, budgets and approval flows in Legal Tracker.
  • Administrative Support :
  • Supporting special projects and analysis, as requested.

Position will include general administrative support to the Human Resources leadership team

The essential functions of this role include :

working in a smoke free environment

Skills

  • Human Resources
  • Budgeting Forecasting & Management Reporting
  • Invoicing
  • Creating Requisitions
  • Scheduling
  • Administration
  • MS-OFFICE
  • scheduling meetings
  • Travel Arrangements
  • Expense Reports
  • Calendar Management
  • monthly spend reconciliation
  • Ariba
  • Analytical Thinking
  • Confidentiality

Qualifications

  • Years of experience : 5 years
  • Experience level : Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company.

Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer : Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants.

If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc.

In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.

19 days ago
Related jobs
Promoted
Owl Labs
Boston, Massachusetts

Assist with the coordination and scheduling of internal and external employee experience activities, such as lunch and learns, meetings (onsite and offsite), and DEIB opportunities. This role will be crucial in ensuring the smooth operation of our office, coordinating employee experiences and HR ini...

Promoted
*Owl Labs*
Boston, Massachusetts

Assist with the coordination and scheduling of internal and external employee experience activities, such as lunch and learns, meetings (onsite and offsite), and DEIB opportunities. This role will be crucial in ensuring the smooth operation of our office, coordinating employee experiences and HR ini...

Promoted
Lantheus
Bedford, Massachusetts

Build strong partnerships across the HR organization and with key partners including Total Rewards, Systems and Operations, Talent Acquisition, Learning and Development, Legal and Finance to inform and implement company-wide programs and initiatives to ensure they meet business need. The role will b...

Promoted
Lantheus Medical Imaging Inc
Bedford, Massachusetts

Build strong partnerships across the HR organization and with key partners including Total Rewards, Systems and Operations, Talent Acquisition, Learning and Development, Legal and Finance to inform and implement company-wide programs and initiatives to ensure they meet business need. The role will b...

Boston University
Boston, Massachusetts

Established in 1873, Arts and Sciences is Boston University's largest and most academically diverse unit, encompassing over 8,400 undergraduates, 2,000 graduate students, 800 faculty members, and 300 staff across 50 departments, programs, centers, and institutes. The AD will report to the Director o...

Brigham and Women's Hospital
Boston, Massachusetts

Promote a philosophy of patient/family focused care in all interactions with patients, families, and hospital personnel and focus on understanding and meeting the customer’s needs. BUSINESS SPECIALIST / 32 HOURS / EVENINGS - BWH EMERGENCY DEPARTMENT-(3301827). At Brigham and Women's Hospital we are ...

Commonwealth of Massachusetts
Everett, Massachusetts

The MCAS and ACCESS Test Administration Specialist for SAS will support the implementation and administration of computer-based testing programs (including MCAS and ACCESS for ELLs) and also facilitate ongoing project management and outcomes for SAS programs and initiatives, as follows:. Assist with...

Boston University
Boston, Massachusetts

Support monthly new hire sessions, manage HR communication, handle inquiries through designated inboxes, and oversee special HR projects. Established in 1873, Arts and Sciences is Boston University's largest and most academically diverse unit, encompassing over 8,400 undergraduates, 2,000 graduate s...

Professional Staffing Group
Boston, Massachusetts

Customer Service and Data Entry Specialist ($19/hr). Provide empathetic assistance for understanding benefits and navigating the claims process. Investigate and resolve concerns related to billing, claims, and policy discrepancies. Assist with policy-related transactions and educate customers on ava...

Harvard Business Publishing
Boston, Massachusetts
Remote

This role requires an understanding of research design, data collection (both primary and secondary), and the ability to interpret findings and develop content for internal and external audiences. Market Insights: manage the programs and processes used to gather the latest market and client trends i...