HR Business and Administration Specialist

Job Description

Job Description

A Pharmaceutical Company located in Bedford, MA is seeking a Human Resources Business and Administration Specialist to join their Team! Human Resources Business and Administration Specialist To be successful in this role, the candidate must be a self-starter with the ability to work independently while prioritizing and managing multiple tasks efficiently.

The role requires strong attention to detail, the ability to document, plan and execute projects, excellent communication and interpersonal skills, the ability to stay organized in a paperless environment and well-established time management skills.

We need a colleague with a proactive, continuous improvement mindset who will work to understand pain points and be resourceful enough to find and provide solutions, including to automate and streamline our processes while also effectively executing in the environment as it exists today.

ESSENTIAL RESPONSIBILITIES : Budgeting & Forecasting Coordinating among the Human Resources team to establish and manage budgets and prepare periodic forecasts / forecast updates.

Ensuring timely invoicing from vendor partners and coordinating and tracking invoices and unbilled amounts monthly to ensure timely accrual, approval, and payment.

o Collecting data, preparing monthly spend reconciliation, and building reports to ensure non-invoiced services can be accrued appropriately.

o Monitoring and assessing department spend for improved budget forecasting accuracy and purchase order expenditure. o Analyzing data and preparing summaries to explain forecasting deviations from budget as spending patterns develop over time.

o Reconciling vendor account statements and resolving discrepancies. · Working with the Finance Department to ensure Human Resources budgets and forecasts are understood and updated on a periodic basis.

• Creating requisitions and purchase orders and setting up new vendors within appropriate Company systems (SAP, Ariba). · Monitoring spend against budget and existing purchase orders.
• Establishing matters, budgets and approval flows in Legal Tracker. · Administrative Support : · Supporting special projects and analysis, as requested.
• Position will include general administrative support to the Human Resources leadership team, which may include calendar management, scheduling meetings, arranging travel and accommodations, preparing expense reports, maintaining office supplies, and securing catering for meetings.

salary : $40 - $44 per hour

shift : First

work hours : 8 AM - 5 PM

education : Bachelors

Responsibilities

Budgeting & Forecasting Coordinating among the Human Resources team to establish and manage budgets and prepare periodic forecasts / forecast updates.

Ensuring timely invoicing from vendor partners and coordinating and tracking invoices and unbilled amounts monthly to ensure timely accrual, approval, and payment.

Collecting data, preparing monthly spend reconciliation, and building reports to ensure non-invoiced services can be accrued appropriately.

Monitoring and assessing department spend for improved budget forecasting accuracy and purchase order expenditure.

Analyzing data and preparing summaries to explain forecasting deviations from budget as spending patterns develop over time.

Reconciling vendor account statements and resolving discrepancies.

• Working with the Finance Department to ensure Human Resources budgets and forecasts are understood and updated on a periodic basis.
• Creating requisitions and purchase orders and setting up new vendors within appropriate Company systems (SAP, Ariba).
• Monitoring spend against budget and existing purchase orders.
• Establishing matters, budgets and approval flows in Legal Tracker.
• Administrative Support :
• Supporting special projects and analysis, as requested.

Position will include general administrative support to the Human Resources leadership team

The essential functions of this role include :

working in a smoke free environment

Skills

• Human Resources
• Budgeting Forecasting & Management Reporting
• Invoicing
• Creating Requisitions
• Scheduling
• Administration
• MS-OFFICE
• scheduling meetings
• Travel Arrangements
• Expense Reports
• Calendar Management
• monthly spend reconciliation
• Ariba
• Analytical Thinking
• Confidentiality

Qualifications

• Years of experience : 5 years
• Experience level : Experienced

Randstad is a world leader in matching great people with great companies. Our experienced agents will listen carefully to your employment needs and then work diligently to match your skills and qualifications to the right job and company.

Whether you're looking for temporary, temporary-to-permanent or permanent opportunities, no one works harder for you than Randstad.

Equal Opportunity Employer : Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants.

If you require a reasonable accommodation to make your application or interview experience a great one, please contact [email protected].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc.

In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).

This posting is open for thirty (30) days.