Executive Assistant

Job Description

Job Description

Description :

JOB TITLE : Executive Assistant

Job Summary : We are seeking a highly personable, dependable, and organized Executive Assistant to join our team. The ideal candidate will be a multitasker with excellent communication skills, will need a friendly demeanor, and the ability to leave a great first impression.

This role is vital to our daily operations, providing support to executives and interfacing with various departments and external partners.

Key Responsibilities :

• Serve as the first point of contact for our visitors, providing a professional and welcoming environment.
• Ability to review customer purchase orders / contracts, ensuring compliance and accuracy in alignment with company standards as required.
• Interface with customers and representatives as required, maintaining professional and courteous communication.
• Enter and process customer orders / contracts in a timely manner.
• Respond promptly to customer inquiries, providing information, updates and support as needed.
• Monitor and track repairs and Return Material Authorizations (RMA), ensuring timely processing and communication with customers.
• Maintain organized filing systems for contracts, correspondence, and other important documents.
• Assist executives with daily tasks, including clerical duties, scanning documents, filing, maintaining data, scheduling meetings, preparing reports and coordinating various breakfast and lunches.
• Collaborate with team members to support company initiatives and objectives.
• Manage incoming and outgoing phone communications, ensuring calls are directed appropriately and messages are handled promptly and professionally.
• Maintain and coordinate company calendar, schedule meetings, appointments, and events to ensure efficient time management.
• Monitor and maintain office supplies inventory, placing orders as needed to ensure the office remains well-stocked and operational.
• Work closely with Sales team as needed.

Required Qualifications :

• Proven experience as an Executive Assistant, Administrative Assistant or in a similar role.
• Exceptional interpersonal skills; personable, approachable and friendly.
• Strong multitasking abilities and high attention to detail.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other relevant software.
• Dependable, with a strong work ethic and a commitment to meeting deadlines.
• Experience with contract review is preferred.
• Bilingual in English and Spanish is highly preferred.
• Strong organizational skills with the ability to manage multiple tasks efficiently.

Why Join U.S Dynamics Corporation?

At U.S Dynamics Corporation, you will be a part of a supportive and innovative environment that fosters growth and values your professional development.

We offer competitive compensation, comprehensive benefits, and opportunities for advancement. Join us in shaping the future with your talent and expertise.

Requirements :