Job Title : Executive Assistant
Location : Orlando, FL (HYBRID Mon-Thu)
Duration : Months
This is a high level role supporting an SVP, + years of experience is preferred.
The role is hybrid in Orlando but typically the manager works Monday-Thursday onsite and will expect the executive assistant to do the same.
Responsibilities :
Candidates should be seasoned, thick skinned, organized and flexible. -+ years as an Executive Assistant supporting high-level leadership is preferred -Work may be unpredictable and ambiguous at times, this person should be able to switch gears as needed and prioritize well.
The SVP works with many departments and divisions at client across many different time zones so flexibility with scheduling meetings, etc.
is required. -The Executive Assistant will be managing meetings, booking meeting space, managing expense reports and building relationships with high-level leadership and their Executive Assistants.
- They must be professional and mature, and carry themselves extremely well -This contractor will be expected to anticipate the SVP's needs, prepare materials for meetings, ask high level questions, etc.
- There is an expectation that the chosen candidate respect the confidentiality and sensitivity of the work of the SVP and matters they are involved in, demonstrated experience working in similar environments is required
Screen incoming calls and create a running call sheet. Schedule meetings and maintain meeting schedules. Complete expense reports.
Make travel arrangements. Maintain weekly retail circulars. Organize, maintain and update files. Distribute mail and faxes in a timely manner.
Facilitate order and delivery of product requests. Participate in team and department special projects. Maintain and distribute department documents.
Keep the office organized by creating binders, folders, files, etc.
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