IFM Vendor Coordinator

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients.

We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work.

Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

What this job involves The IFM Vendor Coordinator will oversee vendor compliance, vendor communication, and vendor development working closely with the Operation Manager to support all facility activities.

The coordinator will be the first point of contact for internal and external customers seeking support and information from third-party services.

What is your day-to-day?

Perform day-to-day oversight and completion of work orders, providing status updates to the Operations Manager as necessary.

Assist with budgetary requests, analysis, and reporting.

Provide backup support for meetings

Assist in solving problems associated with building services / property management.

To ensure proper vendor coverage for customer locations, the Vendor Coordinator will initiate new business vendors while also maintaining existing vendor business relationships

Vendor Services Coordinator is responsible for managing the company's vendor verification programs to ensure a defined set of association vendors meet the company's requirements

Serve as the vendor's first point of contact while developing strong working relationships with both new and existing vendors

Collaborate with vendors to identify and correct service concerns

Additional accountabilities may include setting up and adjusting the status of all vendors in the accounting systems and researching invoices received from vendors not yet in the system

Monitor / analyze / report vendor performance and results, including cost, lead time, and vendor issues and / or complaints

Ensures appropriate follow-up with vendors, team and client

Seeks to continuously improve processes and systems for overall client satisfaction.

Assist Finance, Sourcing, and other Account Management team members.

Assists with receiving and dispatching work requests to technical staff, vendors, or other service providers.

Assists with the coordination and scheduling of maintenance activities

Handle multiple demands / priorities effectively and quickly adapt to change

Other duties as assigned

Desired experience and technical skills

Required :

2+ years’ experience with Facility or Property Administration

Associates degree in facilities management, building, business, or other related field

2+ years of facilities or commercial real estate experience in an admin capacity

Superior customer service skills and orientation

Ability to maintain professionalism at all times under stressful situations

Ability to plan and manage work under time constraints

Ability to multitask and work without direct supervision

Proficient in MS Office, and possess strong written, verbal, and people skills

Strong organizational skills and collaborative style

Preferred

Familiar with Corrigo CMMS

Estimated compensation for this position is :

41,225.00 62,500.00 USD per year

Location :

Remote Boise, ID, Las Vegas, NV, Phoenix, AZ

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth :

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.

Some of these benefits may include :

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary

Paid Time Off and Company Holidays

Flexible and Remote Work Arrangements may be available

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services.

We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process.

We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons.

We will then delete it safely and securely.