Manager, Human Resources

About This Role :

The Veterinary Medicine Human Resources Manager provides leadership of the Veterinary Medicine HR team.

Human Resource Management

Oversees the day-to-day functions and operations of the human resource activity

• Provides advice and consultation to supervisors, managers, and department heads regarding human resources policies, procedures and practices within a variety of HR specialties including, but not limited to, compensation, benefits, employment, payroll, and / or training.
• Acts as a liaison between employees or departments and University Human Resources.
• Completes change or position / personnel paperwork for unclassified, faculty and USS positions
• Regularly communicates with faculty and staff regarding HR updates and / or changes within positions
• Ensures all Unclassified employee and faculty data is entered accurately in the appointment module within the college accounting system.
• Oversees the maintenance of personnel files in the ImageNow system.

Personnel / Position Management

• Communicates with the Assistant Dean for Administration and Finance, Department Heads, and other managers / administrators to offer advice and guidance pertaining to personnel transactions and employee relation concerns
• Identifies new policies and improvements to current policies / procedures to ensure compliance of State of Kansas, KSU, federal and Office of Institutional Equity regulations and requirements while maintaining optimal efficiency in departments and units
• Provide training opportunities to faculty and staff as needed and / or requested
• Data entry into college accounting system (GL) to ensure accuracy with University HRIS system.
• Semi-annual audit of accounting system to ensure accuracy
• Monitors content and completion of USS performance evaluations in accordance with K-State HR protocol
• Responsible for managing term contracts not on a fiscal year cycle (approximately 100 contracts)
• Prepares annual contract renewals for unclassified positions for all CVM departments (approximately 400 contracts)

International Hires / Work Permits

• Consults with International Student and Scholar Services (ISSS) department and attorneys to process updated work permits and complete paperwork for renewal of current work Visas
• Completes paperwork for employees requesting new or transferred work permits - Consults with ISSS and attorneys to assist with International employees permanent residency cases
• Provides guidance to department admins, current employees, supervisors and department heads regarding requirements for employees on various classifications of work visas

Current Employees

• Advises employees on CVM and / or University policies and procedures, current benefit options
• Provides guidance to employees when they are having difficulties at work and / or with co-workers or supervisors
• Provides guidance to employees on Family Medical Leave Act procedures
• Meet with employees that are retiring to ensure all checkout procedures are completed timely
• Regularly communicates with faculty and staff regarding HR updates and / or changes within positions

Employee Relations

• Understand and explain University and college policies and guidelines to employees and supervisors.
• Collaborate with Human Resources Employee Relations and Engagement to refer employee issues.

Onboarding of New Employees

• Oversee the 4-week onboarding process for all newly hired employees. This includes management of the overall process, establishing weekly schedules, locations, meals, facilitating the training sessions, ensuring appropriate trainers are present at their respective times, and providing training sessions as necessary
• Evaluate process regularly for efficiency and implement changes as needed / necessary

Offboarding of Terminating Employees

• Manage the offboarding process for all terminating employees
• Counsels benefit eligible employees leaving the university on leave policies and benefit options
• Meet with exiting employees on their last day to ensure all offboarding tasks have been completed
• Provide terminating employee exit interview opportunity and / or exit survey link

Supervision

• Oversees the maintenance of personnel files in the ImageNow system and remaining hard copy files of all CVM employees
• Oversees time and leave processes for all departments within the College of Veterinary Medicine
• Oversees the recruitment structure for the CVM to include creating efficiencies within this structure.
• Provides guidance to Human Capital Rep positions relative to student and graduate research assistant positions, recruitment management, and time and leave issues

Imaging System Support

• Maintains ImageNow system for CVM business offices and department offices by managing the workflow, securities, document properties and peripherals
• Troubleshoots with end users as issues arise
• Evaluates the current implementation for improvements and provides guidance and assistance when issues arise

Worksite Options :

This position is required to be performed on-site . Work is performed on employer premises or designated assignment location.

Visit this link for K-State's guidance and policies on remote work and flexible work arrangements. Remote work agreements are required for all flexible work arrangements and are subject to review.

What You'll Need to Succeed :

Minimum Qualifications :

• Bachelor's degree
• Three to five years of relevant experience. This position may use an educational equivalency as determined relevant by a hiring manager.

Preferred Qualifications :

• Knowledge of the terminology, principles and procedures of human resource management.
• Knowledge of the federal laws applicable to a comprehensive human resource program as well as state laws, rules and regulations applicable to human resource functions.
• Knowledge of the K-State policies and procedures regarding human resource functions.
• Knowledge of the methods and practices used to evaluate and interpret data and compile reports in narrative and statistical form.
• Knowledge of technical and management methodologies involved in performing classification of positions, employment, compensation, benefits, labor relations, equal employment opportunity, training, research or other related human resource areas.
• Ability to plan, analyzes details, develop and formulate recommendations for implementation of human resource processes and functions.
• Ability to read and comprehend detailed and verily procedures used to resolve a variety of human resource issues.
• Ability to analyze human resource issues and formulate logical recommendations.
• Ability to establish and maintain effective working relationships with agency officials, other employees and the public.
• Ability to evaluate, maintain and implement technology solutions to human resource processes.
• Excellent written and verbal skills, ability to work independently and make sound independent decisions.
• Knowledge of spreadsheet applications. Ability to work in a team setting.
• Experience in human resources for higher education.
• Supervisory experience.

How to Apply :

Please submit the following documents :

• Resume
• Cover Letter
• Contact information for three professional references

Screening of Applications Begins :

Immediately and continues until position is filled.

Anticipated Hiring Pay Range :

$61,591 - $80,000