Customer Support Specialist

JOIN THE BEST TEAM ON THE FIELD IN SPORT, SPIRIT & ACHIEVEMENT At Varsity Brands, we believe every student deserves the opportunity to succeed and every educator wants to make a difference.

It takes a team to make a real impact, and through our three distinct brands BSN SPORTS, Varsity Spirit and Herff Jones and our network of 9,000+ employees and independent representatives, we are proud to partner with schools, colleges and universities across the country to transform the student journey in SPORT, SPIRIT and ACHIEVEMENT.

Are you looking to play an important role on a winning team? Are you looking for more than just a job, but a place where you can truly thrive and have your daily contributions make a real difference in someone’s life?

At Varsity Brands, we’re a growing company where you can lend your skills and talents in support of a greater mission. In return, you get to work with great people on challenging assignments that will accelerate your professional growth.

HERFF JONES, Customer Support Specialist - Scholastic Student Division Indianapolis, IN Your Opportunity : The Herff Jones Customer Service team is looking for a Customer Support Specialist to join our team in Indianapolis, IN.

This is a fulltime position with benefit eligibility including, medical, dental, vision, life, 401(k), paid time off, and additional voluntary benefits.

Typical working hours are Monday through Friday 8am 5 : 00pm. Saturday or Sunday hours maybe needed or required during peak season.

Here's How You’ll Make an Impact : The Customer Support Specialist is an important part of the team that supports high schools and other customers (students and parents).

You would be responsible for providing exceptional customer service to both internal and external customers by answering and providing information, via phone, email and chat.

A strong focus on providing exceptional customer service and a balance of priorities will be key to operating successfully in the role.

If you are a champion for customer service, we want you! What We Want You to Accomplish : First 30 Days :

• Be in complete learning mode gaining knowledge from job aids and SOP (standard operating procedures)
• Trained by an experienced Student Support Specialist working side-by-side to teach the role
• Understand the high-level flow of products and processes in the scholastic customer service department along with the cyclical calendar

First 60 days :

• Build initial relationships with the internal team you would support
• Become proficient in performing basic operations in our CRM (Astute) and Phone (Five9) independently or with little oversight.

First 90 Days :

• Operate independently and service as a subject matter expert in one of the product lines included in scholastic product line
• Demonstrate ability to navigate CRM (Astute) and Phone (Five9) and other customer service systems / processes

What You’ll Be Doing On A Daily Basis :

• Respond to customers through a variety of channels including telephone (both inbound and outbound), email, and chat
• Contribute to the team goal of answering 80% of calls in 20 seconds.
• Resolve product or service problems by clarifying the customer’s complaint, determining the cause of the problem, selecting and explaining the best solution to solve the problem, expediting correction and adjustment, and following up to ensure resolution.
• Provide exceptional customer service, negotiation, and interpersonal skills, with the ability to recognize and support the specific needs of the most vulnerable customers.
• Provide resolutions at the first point of contact, avoiding transferring the call or having customers call again.
• Deliver a detailed knowledge of product the product portfolio and resolve a wide range of common inquiries.

What You’ll Bring to the Table :

• Bachelor’s or Associates Degree preferred
• 4+ years of similar customer service experience with proven record in a high-volume call center.
• Proven ability to communicate at a high level both through email and interpersonal communication with influence and balanced care and kindness.
• Moderate skills with Microsoft Office and learning new systems / technology with understanding some work is processed manually.
• Team player with the ability to work with various personality types.
• Demonstrated success managing multiple processes and tasks at a time with strong organizational and detail skill.
• A positive attitude with a focus on the learning the complete product cycle to better service the customer (schools and student / parent).

and field sales representatives.

Physical Activities

• Daily activity includes but is not limited to reading, communication, lifting, carrying, sitting, grasping, reaching.
• Use of a step ladder to retrieve customer files as needed.
• Being able to sit for long periods of time.
• Ability to look at a computer for extended periods of time.
• Ability to work alone in a quite environment.

THE MOST TRUSTED NAME IN CELEBRATING STUDENT MILESTONES HERFF JONES Herff Jones is the leading provider of graduation and educational products and services designed to inspire achievement and create memorable experiences for students.

Herff Jones' products include class rings and jewelry, caps and gowns, yearbooks, diplomas, frames, announcements and Greek accessories as well as motivation and recognition programs.

Since 1920, our team has worked alongside students, faculty and staff on campuses nationwide to help build a stronger community and celebrate student milestones.

Our continued success relies on hiring extraordinary talent, with a passion for making a difference and eagerness to roll up the sleeves, to help us write the story of our next 100 years.

Varsity Brands companies are equal opportunity employers. Qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, citizenship, gender, sexual orientation, gender identity, veteran’s status, age or disability.