HRIS Analyst- IL- Human Resources

Summary

The primary focus of the HRIS Analyst is to provide support for the human resource information systems (HRIS). This position is responsible for ensuring data integrity, monitoring overall system performance, information security, testing updates, report generation and analyzing data flows for process improvements.

The HRIS Analyst will also coordinate system testing, review of new processes, assist with implementations and other technical projects as assigned.

This position reports to the Manager of HRIS and Compensation.

Essential Duties and Responsibilities

• Serve as subject matter expert on all HR systems including UKG.
• Partner with HR, Payroll, IT and Security to ensure successful operation of and integration with HRIS and software solutions utilized by Midwestern.
• Participate in HR technology initiatives by assisting with business requirement gathering, business process review, project management, testing, training, documentation development, communication, and business process configuration.
• Partner with HR and business experts to develop solutions leveraging the HR systems.
• Design, develop and interpret reports while adhering to internal standards to ensure reuse and maintainability. Assist staff with creation of advanced reports to support their day-to-day responsibilities, as well as create ad hoc reports as required.
• Provide day-to-day support for issues related to HR systems by investigating problems and developing detailed suggestions for resolution of issues.
• Oversee HRIS support cases to ensure timely and appropriate completion.
• Provide recommendations for prioritization of enhancements and overall stabilization efforts.
• Provide training for end users on system processes and procedures.
• Act as HRIS troubleshooter and provide end user technical support and problem solving. Research and resolve all HRIS system issues.

Perform scheduled activities; recommend solutions or alternate methods to meet requirements.

Ensure security of HR information through established security protocol. Develop updates and modify security tables to ensure data integrity and system stability.

Set up and modify tables as requested. Work closely with IT on the annual security audit compliance.

Ensure quality, timeliness and proper use of HR information is retrieved from systems. Help maintain data integrity in systems by running queries and analyzing data.

Perform regular HRIS audits to ensure system accuracy.

• Responsible for process flow documentation and process change requests. Develop user procedures, guidelines and documentation for HR and other users as needed.
• Partner with HR leaders to create and design dashboards to help data needs. Present data in the simplest way for consumption and to drive data literacy efforts and decisions.
• Oversee the specifications, development, and implementation of new or redesigned systems, reports, and procedures for HRIS system users to ensure efficient business processes.
• Maintain awareness of current trends and new techniques and strategies in technology fields related to HRIS. Examine trends in information systems training, materials and techniques.

Through classes, reading, or other mechanisms, continuously increase both HR knowledge and HRIS application / tools knowledge.

Participate in user group meetings / conferences.

• Compile data and complete annual reports, (i.e., IPEDS, AAP, EEO).
• Maintain and update the HR Intranet page as requested.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required.

This individual must be able to work in a constant state of alertness and safe manner and have regular, in-person, predictable attendance.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Other Qualifications

The individual must have the ability to problem solve by defining problems, collecting data, establishing facts and ultimately, drawing valid conclusions.

The individual must be able to successfully manage projects for successful and timely completion. The individual must also have a high affinity for providing top quality customer service.

Strong attention to detail and the ability to communicate clearly, both verbally and in writing is essential. The individual must also maintain professional relationships with external and internal clients of the University.

Education and / or Experience

Bachelor’s degree is required, preferably in human resources, business, computer science or related field. 3-5 years of HRIS experience.

Experience with UKG strongly desired. Strong understanding of HR processes and data. Strong understanding of HRIS database design, structure, functions and processes, and experience with database tools.

Effective organizational and interpersonal skills including written and verbal communication skills.

Computer Skills

Strong computer literacy necessary, with proficiency in Microsoft Office required.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Ability to routinely lift 10 lbs.; vision correctable to 20 / 20 in one eye, hearing correctable to normal, ability to tolerate prolonged sitting;

ability to stoop, stand, use of fingers, hands and arms; ability to tolerate repeated routine tasks.

Work Environment

The work occurs primarily indoors in a business office environment. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Midwestern University is a private, not-for-profit organization that provides graduate and post-graduate education in the health sciences.

The University has two campuses, one in Downers Grove, Illinois and the other in Glendale, Arizona. More than 6,000 full-time students are enrolled in graduate programs in osteopathic medicine, dentistry, pharmacy, physician assistant studies, physical therapy, occupational therapy, nurse anesthesia, cardiovascular perfusion, podiatry, optometry, clinical psychology, speech language pathology, biomedical sciences and veterinary medicine.

Over 500 full-time faculty members and 400 staff members are dedicated to the education and development of our students in an environment that encourages learning, respect for all members of the health care team, service, interdisciplinary scholarly activity, and personal growth.

We offer a comprehensive benefits package that includes medical, dental, and vision insurance plans as well as life insurance, short / long term disability and pet insurance.

We offer flexible spending accounts including healthcare reimbursement and child / dependent care account. We offer a work life balance with competitive time off package including paid holiday’s, sick / flex days, personal days and vacation days.

We offer a 403(b) retirement plan, tuition reimbursement, child care subsidy reimbursement program, identity theft protection and an employee assistance program.

Wellness is important to us and we offer a wellness facility on-site with a fully equipped fitness facility.