Job Details
Description
ESSENTIAL DUTIES AND RESPONSIBILITIES
Provide financial, administrative and clerical support by ensuring invoices are recorded, payments are completed and expenses are controlled.
Process, verify and reconcile invoices according to established policies and procedures in an efficient, timely and accurate manner.
Other tasks are as follows :
- Approve and review the accuracy of invoices entered into Accounting Software Yardi / Payscan; facilitate payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
- Complete payments by issuing checks via list that is approved by AP Manager
- Process and record electronic checks, debit card and ACH payment(s) once it is authorized by AP Manager.
- Post voided checks accordingly.
- Review and verify documentation for, and distribute petty cash check.
- Maintain vendor account information up-to-date; address, contact email, banking information etc.
- Collaborate with RiseBoro Divisions to help resolve variances with vendors.
- Respond to payment inquires in a timely manner
- Review and assess the AP Aging report with the AP Manager
- Work alongside AP Manager to track, and order purchases as required
- Assist with audit preparation and month-end closing
- Other related duties as assigned.
COMPETENCIES
- At least two years of relevant experience
- Must be reliable and extremely trustworthy
- Must be proficient in Microsoft Office or related programs
- Must be willing and able to learn other accounting software systems
- Excellent organizational skills and attention to detail
- Ability to maintain confidential and meticulous records
- Ability to work independently and efficiently and must be able to meet deadlines
- Knowledge of accounting principles and Accounts Payable process
- Ability to travel to different offices within the organization
EDUCATION EXPERIENCE
- High school diploma required; Business or Accounting degree preferred
- Certified Accounts Payable Professional (CAPP) certification preferred
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