Federal Fund Facilitation Manager (WMS2) / Project

Salary : $80,000.00 - $126,528.00 Annually

Location : Thurston County - Olympia, WA

Job Type : Project (limited duration)

Remote Employment : Flexible / Hybrid

Job Number : 2024-CRAB-002

Department : County Road Administration Board

Opening Date : 10 / 02 / 2024

Closing Date : 10 / 16 / 2024 11 : 59 PM Pacific

Description

This project position is for a limited term ending June 30, 2028.

The Program may be extended by the Legislature dependent on Program success and budgetary constraints.

This posting has been reopened / extended beyond the original closing date.

Schedule : 8am - 5pm, M - F, overnight travel and variable hours occasionally. Flexible schedule and work from home options are available following Agency policy.

May have to work outside of normal work hours to meet the needs of the local agencies and Tribes this position supports.

About Us :

The mission of the Washington State County Road Administration Board (CRAB) is to ensure the success and accountability of all Washington county road departments.

The transportation systems owned, operated, and maintained by the state's 39 counties include almost 40,000 miles of roads, 3,300 bridges, and four ferry systems.

The annual county road department budget exceeds $1.2 billion per year, funded by local property taxes, a share of the state motor vehicle fuel tax, federal and state grants, and other sources.

What you will be doing :

Managing the Federal Fund Facilitation Program (Program), you will provide the technical assistance needed by local governments and Tribal Nations to navigate the federal system, pursue road and bridge grant opportunities, and maximize the federal investment made to the road infrastructure of Washington state.

You will assist all agencies and Tribes eligible to participate in the Program with obtaining federal grants for capital improvements to roads and bridges within their jurisdiction.

• This requires your expert-level knowledge and understanding of : Washington state federal transportation policy and programs;
• strong presentation skills; ability to collaborate with local governments, Tribes, and other State entities such as WSDOT Local Programs and the Public Works Board;

expert level grant writing knowledge and experience; expert level knowledge of the research, writing, and presentation of transportation related studies and the ability to communicate and present the findings of the study to various entities such as the public, local agency legislative authorities, Tribal governing bodies, the CRAB Board, and the Legislature.

You will be responsible for developing and maintaining an organizational culture that promotes the practice of respect for people, openness, trust, safety, transparency, collaborative problem solving, managing data, and incremental continuous improvement with an emphasis on coaching and mentoring to intentionally practice teaching, questioning, listening, suspending assumptions, supporting and encouraging, observing, empowering, appreciating and inspiring staff and county road partners.

Duties

Some of what you'll do includes :

• Research all federal grants that can be used for the purpose of road and bridge improvements.
• Research all state grants that can be used for funding match on federal grants.
• Assist participating agencies with the early and continuous coordination between local government and community stakeholders and with regional and state or third-party implementation partners to ensure projects are set up for success.
• Utilize expert level knowledge of state and federal transportation planning requirements to assist participating agencies with the preparation and completion of required planning documents for grant applications.
• Utilize expert level knowledge of state and federal transportation studies necessary for various grant applications to assist participating agencies with the preparation and completion of required studies for grant applications.
• Represent CRAB and make presentations utilizing expert knowledge to various local agencies and Tribes about the program and the services it provides.

These presentations may be in front of the agency's governing body requiring the presentation to be made outside of typical office hours.

• Plan and execute outreach to eligible public agencies and Tribes regarding relevant opportunities and keep track of various entities' funding needs.
• Make presentations at various statewide and national events and conferences about the program.
• Review the program and make recommendations to the Deputy Director and Executive Director to improve the effectiveness of the services provided.
• Prepare report(s) and presentation(s) on program status, effectiveness, and recommendations of modifications. Said reports and presentations will be for CRAB executive management, the CRAB Board, State and Federal partners, the Governor's Office, and Legislature.
• Prepare all position descriptions for any staff positions assigned to the Program.
• Conduct all evaluations of staff positions assigned to the Program.

Qualifications

Travel : Less than 5%travel statewide at various times involving overnight stays required.

Travel to national conference(s) for professional development or presenting is required which at times may be outside of business hours or on weekends.

REQUIRED :

Minimum of ten years of experience as a grant writer, transportation planner, or similar field.

Education may substitute for experience. i.e. :

• A bachelor's degree in a related area may be used to substitute for four years of experience.
• An associates degree in a related field may be used to substitute for two years of experience.
• Valid driver's license, free from serious traffic violations.
• General knowledge of supervisory techniques, team building, project funding, legislative process, and conflict resolution.
• Thorough knowledge of federal grant funding programs and the associated policies and procedures.
• Ability to deliver effective public presentations, facilitate agreement between competing interests, foster a productive and supportive work environment, devise short and long-range plans, and create practical implementation schedules.
• Ability to develop and produce various technical analyses that effectively formulate difficult concepts into easy-to-understand information for use in trainings, conferences and presentations to county staff, agency board members and staff.
• Conduct analysis and use problem solving skills to conduct and direct job planning, cost estimating and scheduling.
• Strong communication skills such as public speaking, technical writing, descriptive writing, and giving presentations to internal and external groups.

PREFERRED :

• Thorough knowledge, or ability to quickly obtain, of state and federal procurement rules, policies, and requirements.
• Understanding and ability to communicate and work with Tribal Nations in a way that acknowledges and respects their sovereign nation status.

Supplemental Information

Please provide the following documents in order to be considered; failure to do so may result in you not being considered for the position :

• A letter of interest , describing how you meet the qualifications for this position as outlined in the job posting;
• A current resume , detailing experience, and education; and
• A current list of at least three (3) professional references with current contact information (attached or available to provide at the time of interview)

NOTE : By submitting these materials, you are indicating that all information is true and correct. The state may verify information.

Any untruthful or misleading information is cause for removal from the applicant pool or dismissal if employed. A resume will not substitute for completing the "duties summary" section or supplemental questions of the application.

Please do not "refer to resume" for detail, or your application may be disqualified.

Opportunity for All :

CRAB celebrates our differences and we are committed to a workplace that supports equal opportunity employment and inclusion regardless of race, creed, color, national origin, citizenship or immigration status, marital status, families with children (including pregnancy, childbirth, or related medical conditions), sex, sexual orientation, gender identity diversity, age, status as a protected veteran, honorably discharged veteran or military status, status as an individual with the presence of any sensory, mental, or physical disability or the use of a trained dog guide or service animal by a person with disabilities or other applicable legally protected characteristics.

We will also consider qualified applicants with criminal histories, consistent with applicable federal, state and local laws.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our organization.

Contact Information :

For questions about this recruitment or to request a reasonable accommodation in the application process, contact Angie Anderson at (360) 407-8446 or email

Applicants who are deaf or hard of hearing may call through the Washington Relay Service by dialing 7-1-1 or 1-800-833-6388.

More than Just a Paycheck!

Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket.

Washington State offers one of the most competitive benefits packages in the nation.

We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security.

That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.

Read about our benefits :

The following information describes typical benefits available for full-time employees who are expected to work more than six months.

Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.

Note : If the position offers benefits which differ from the following, the job posting should include the specific benefits.

Insurance Benefits

Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.

Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses.

Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.

To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website.

The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.

Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.

Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.

The Washington State Employee Assistance Program promotes the health and well-being of employees.

Retirement and Deferred Compensation

State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs.

For additional information, check out the Department of Retirement Systems' web site.

Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.

Social Security

All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.

Public Service Loan Forgiveness

If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.

Holidays

Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.

Note : Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.

Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday;

or for the entire work shift preceding the holiday.

Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours.

Pay status includes hours worked and time on paid leave.

Sick Leave

Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.

Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

Vacation (Annual Leave)

Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA).

Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.

Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis.

Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.

Pay status includes hours worked, time on paid leave and paid holiday.

As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and / or retention of a candidate or employee for a Washington Management Service position.

Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.

Note : Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so.

However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.

Military Leave

Washington State supports members of the armed forces with 21 days paid military leave per year.

Bereavement Leave

Most employees whose family member or household member dies, are entitled to three (3) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.

Additional Leave

Leave Sharing

Family and Medical Leave Act (FMLA)

Leave Without Pay

Please visit the State HR Website for more detailed information regarding benefits.

Updated 12-31-2022

Do you have a driver's license free of serious traffic violations?

What is your level of education?

• Some or no college
• 1 year of college (30 semester or 45 quarter credits)
• Associate's degree OR 2 years of college (60 semester or 90 quarter credits)
• 3 years of college (90 semester or 135 quarter credits)
• Bachelor's degree in a related field
• Bachelor's degree in an unrelated field
• Master's degree or higher in a related field
• Master's degree or higher in an unrelated field

How many months of experience as a grant writer, transportation planner, or similar field do you have?

• 0-11 months
• 12-23 months
• 24-35 months
• 36-47 months
• 48-59 months
• 60-71 months
• 72-83 months
• 84-95 months
• 96-107 months
• 108-119 months
• 120 months or more

From the question above, state what the experience is in (you may select multiple) :

• Grant Writing
• Transportation Planner
• Similar field
• None of these apply

From the question above, please briefly describe your experience AND state what job(s) this will be found on your application.

If this does not apply to you, indicate "n / a" in this space.

Please describe how you have obtained thorough knowledge of federal transportation grant funding programs and the associated policies and procedures.

Include specific federal transportation grants you have experience with and your level of involvement in obtaining and / or managing the grant.

If this does not apply to you, indicate "n / a" in this spa

Please describe one or two instances where you had to present on a difficult or technical concept in an easy-to-understand way.

Include who the audience was and the size of the audience. If this doesn't apply to you, indicate "n / a" in this space.

How did you hear about this job posting?

• Careers.wa.gov / Governmentjobs.com
• Friend
• Indeed
• Job Board
• LinkedIn
• Other

We would like to know where you heard about this position.If you selected College Job Board, Job Fair, Job Board, or Other, please let us know the specific name of the college, job board, or place you heard about this position.

If you selected a specifically named job board or webpage (listed above), please enter "n / a".

Required Question