Administrative Coordinator

Administrative Clerk

The primary responsibility of the Administrative Clerk is to monitor incoming leads from conversion to active job status through completion of work and customer invoicing. The role requires maintaining accurate job file documentation and ensuring all program requirements are met. The Administrative Clerk will work closely with the Production team to maintain an accurate work-in-progress board and audit daily documentation for all job files.

Responsibilities

• Monitor job file status to ensure accuracy in all job file documentation daily.
• Communicate daily with Production crews to ensure all required documentation is captured on-site at the point of task.
• Create and review estimates based on scope and photos from the Production crew.
• Maintain an accurate Work in Progress board for all active leads / projects.
• Monitor and ensure all client requirements are followed.
• Maintain internal and external communications with all stakeholders.
• Review timestamps and other data points to reflect accurate reporting / KPMs.
• Complete and review job file documentation for final upload and audit process.
• Perform internal audits of all projects to ensure estimates capture all work performed.
• Perform all job close-out activities, including coordination with the accounting team to ensure proper invoicing.
• Assist other departments, as needed.

Essential Skills

Additional Skills & Qualifications

Work Environment

This position requires working on-site 5 days a week in Collegeville, PA. The role reports into the Office Manager and works alongside one other job file clerk. Initial training will take place over 6-8 weeks in Philadelphia, PA.

Pay and Benefits

The pay range for this position is $22.00 - $26.00 / hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following :

Workplace Type

This is a fully onsite position in Collegeville, PA.

Application Deadline

This position is anticipated to close on Oct 31, 2025.