Accounts Payable Specialist

HAGYARD EQUINE MEDICAL INSTITUTE

Position : Accounts Payable Specialist

Department : Accounting and Reporting

Skills / Responsibilities Required :

The primary role and duties include, but are not limited to, the following :

Coordinate and complete the following tasks timely, efficiently, and accurately, adhering to local and corporate timelines and policy requirements :

• Maintaining accurate filing of payables documents and support of physical files and vendor maintenance.
• Match invoices with purchase orders, obtain and verify appropriate approvals and pricing with local team.
• Key large volume of invoices in payables system for weekly check processing and edit review.
• Accurately code invoices to appropriate company systems
• Maintain local company credit card expense reports ensuring proper approvals, documentation ad processing in corporate Concur payables system.
• Process monthly employee corporate expense report transactions timely providing all supporting documentation and approvals keying in Concur system including monthly mileage and phone reimbursements.
• Review and edit of weekly check runs adhering to corporate deadlines.
• Create and maintain schedules and analysis utilizing Microsoft Excel and Microsoft Word.
• Cross-train and oversight of multiple company payables processes and coordination with accounting support staff.
• Obtain W-9s as needed from vendors prior to payment.
• Assist as needed with preparation of annual 1099s and corporate 1096.
• Communicate with various corporate team members to ensure timely processing of company expenditures.
• Reconcile monthly accounts payable subledgers as required to adhere to month-end close timelines and analysis requirements.
• Provide monthly expense analysis summaries to local and corporate teams.
• Assist with monthly expense analysis providing details and monthly quarterly and annual summaries for review and budgeting purposes.
• Keep up to date on sales and use tax requirements to accurately accrue on vendor transactions.
• Other administrative support and account analysis as needed.
• Additional projects and duties may be assigned as needed.

Qualifications :

• Accounts payable experience required
• Purchase order and accounts payable systems knowledge required
• Experience with Great Plains and Concur preferred
• Understanding of accounts payable and general ledger systems preferred
• Effective time management and ability to meet deadlines
• Excellent communication skills with vendors and internal teams
• Ability to multi task and key large volumes daily
• Organizational skills
• Proficient with Microsoft Excel
• Effective communicator
• Detail-oriented
• Intermediate math skills
• Ability to sit for long periods of time
• Equine knowledge helpful

Hours : Monday Friday, 8 : 30 am 5 ; overtime as needed / required to meet deadlines

PetVet Care Centers, Inc. is one of the nations leading operators of veterinary hospitals for companion animals. The company operates over 450 hospitals across multiple states and employs over 11,000 people including over 800 veterinarians.

Since its inception, PetVet has been structured around a model that is focused on developing a partnership between the hospitals and the company and providing the highest quality medicine and service.

PetVet is an equal opportunity employer. All employment decisions are made without regard to race, color, age, gender, gender identity or expression, sexual orientation, marital status, pregnancy, religion, citizenship, national origin / ancestry, physical / mental disabilities, military status or any other basis prohibited by law. EOE, M / F / D / V

PetVet respects your privacy and is committed to protecting your personal information. Please see our for additional information about our data practices.