Admin Asst Sr Healthcare

This position will provide high-level professional, lab, and administrative support to several clinical faculty and fellows in the Department of Ophthalmology and Visual Sciences.

This position requires excellent multitasking and problem-solving skills, as well as excellent teamwork. A first page cover letter is required for this application.

Ocular Pathology (50%)

• Printing history sheets, assembling slides in the correct order, ordering special stains, faxing results to outside institutions, and tracking slides in the lab for various projects.
• Request slides / blocks from outside institutions as needed for diagnosis, and fax final reports to outside institutions.
• Make sure all cases have a history in SoftPath : coordinate with Histopathology regarding case numbers.
• Fax case paperwork to Path-Consult group and update the number of cases that arrive on a daily basis.

Administrative duties (50%)

• Type patient letters, OR notes (w / in 24 hrs), recommendation letters, and other items as needed.
• Coordinate complex travel arrangements, and process international travel and hosting reports.
• Coordinating Plastics Fellowship interviews (every other year).
• Maintain calendars for multiple faculty, including Qgenda departmental calendar.
• Facilitate patient communications and patient care, working with the clinical clerical team.
• Organize meetings, prepare PowerPoint presentations, edit images for presentations / publication as well as prepare and organize material, agendas, and minutes for various meetings as needed.

Monthly Service meetings; conference presentations, etc)

• Work closely with multiple department teams involving finance, clinical care, research, etc.
• Maintain CVs in multiple formats.
• Reconcile several PCard statements as well as travel reimbursement utilizing Concur. (Reconcile assigned PCard, Faculty PCards, Concur reports for faculty).

Understanding publishing protocols and edit manuscript references.

• Collect, sort and distribute mail.
• Answering phone calls and transferring them to the appropriate person / clinic.
• Provide all reasonable administrative support for the faculty and fellows.
• Traditional administrative assistance (including copying, faxing, scanning, printing, answering phones, etc.).
• Provide backup support to other administrative assistants and faculty as needed.
• Respond to inquiries of highly sensitive and confidential material.
• Coordinate and host events; here and worldwide.
• Coordinate faculty travels for meetings and events.
• Work with faculty, GME, and ECFMG to arrange International Fellowships.
• Helping out with conferences / meetings at KEC.
• Lab supply and office ordering.
• Pay dues for faculty, using a PCard.
• Deal with minor IT issues that come up with faculty.
• Increase in number and complexity of duties.
• Other duties as assigned by faculty and supervisor.

Senior Level

High School Diploma or equivalent and 4 years of experience

Intermediate Level

• High School Diploma or equivalent and 2 to 4 years of experience
• Excellent computer skills.
• Outstanding organizational, written and verbal skills with a strong customer focus.
• Must be detail oriented with the ability to prioritize and manage multiple tasks with competing deadlines as well as work effectively with frequent interruptions.
• A high degree of creativity, initiative and resourcefulness in required.
• Candidate must be able to demonstrate and / or provide examples of the following : Teamwork - Collegiality and collaborative skills Caring / Compassion - Exceptional service to all customers, respect to all you interact with during the workday Innovation - Open to changes and challenges to meet the goals / vision of KEC Integrity - Must be able to maintain highly confidential information and use excellent judgment on a variety of sensitive subjects
• Experience working in a team-oriented atmosphere and able to manage a fast-paced work environment with the ability to promote professional relationships within a team.
• Flexibility to occasionally work outside the normal business hours.
• Concur, Procurement and MiChart knowledge preferred.
• Lab support experience preferred.

This position may be underfilled at a lower classification depending on the qualifications of the selected candidate.

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings.

Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally.

Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting.

This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

The University of Michigan is an equal opportunity / affirmative action employer.